(a) When any person is sentenced to the custody of the secretary of corrections, the clerk of the court which imposed such sentence shall deliver to the officer having the offender in charge the judgment form or journal entry as required by Kan. Stat. Ann. § 21-6711, or Kan. Stat. Ann. § 22-3426, and amendments thereto, together with the order of commitment to the custody of the secretary of corrections as required by Kan. Stat. Ann. § 21-6712, and amendments thereto. Within three business days of receipt of the order of commitment and the judgment form or journal entry, the officer having the offender in charge shall forward certified copies to the secretary of corrections. Copies of these materials shall also be delivered to the officers conveying the offender to the Topeka correctional facility, department of corrections reception and diagnostic unit or such other correctional institution prescribed by Kan. Stat. Ann. § 75-5220, and amendments thereto, or by the secretary of corrections in accordance with such statute.

(b) When an offender’s sentence has been modified in accordance with the provisions of Kan. Stat. Ann. § 21-6605, and amendments thereto, the clerk of the court which imposed such modified sentence shall within three business days notify the secretary of corrections by sending a certified copy of the court’s order modifying the offender’s sentence to the secretary or the secretary’s designee.