5 CFR 2100.12 – Accounting of disclosure
(a) The AFRH or agency will maintain a record of disclosures in cases where records about the individual are disclosed from a system of records except—
Terms Used In 5 CFR 2100.12
- Freedom of Information Act: A federal law that mandates that all the records created and kept by federal agencies in the executive branch of government must be open for public inspection and copying. The only exceptions are those records that fall into one of nine exempted categories listed in the statute. Source: OCC
(1) When the disclosure is made pursuant to the Freedom of Information Act, 5 U.S.C. § 552, as amended; or
(2) When the disclosure is made to those officers and employees of the AFRH who have a need for the record in the performance of their duties.
(b) This accounting of the disclosures will be retained for a least 5 years or for the life of the record, whichever is longer, and will contain the following information:
(1) A brief description of the record disclosed;
(2) The date, nature, and purpose for the disclosure; and,
(3) The name and address of the person, agency, or other entity to whom the disclosure is made.
(c) Except for the accounting of disclosure made to agencies, individuals, or entities in law enforcement activities or disclosures made from the AFRH exempt systems of records, the accounting of disclosures will be made available to the data subject upon request in accordance with the access procedures of this part.