Florida Regulations 59A-26.005: Fiscal Standards
Current as of: 2024 | Check for updates
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The licensee must maintain fiscal records as required by Florida Statutes Chapter 409, Part III Rules 59G-5.020 and 59G-6.040, F.A.C. There must be a system of accounting used to accurately reflect details of the ICF/DD operation, including clients’ funds held in trust and other client property. The fiscal and client fund records must be supported by documentation of all transactions. Documentation of quarterly reconciliation for client fund records must be kept on file for five years and must be provided to the Agency for review when requested. The licensee must:
(1) Refund any amount or portion of prepayment in excess of the amount or portion obligated for services already furnished if a client leaves the facility prior to the end of any prepayment period.
(2) Maintain financial and statistical records in accordance with Title 42 CFR, Sections 483.420(b)(1)-(2), effective October 1, 2014, as incorporated by reference and located at http://www.gpo.gov/fdsys/pkg/CFR-2014-title42-vol5/xml/CFR-2014-title42-vol5-sec483-420.xml and http://www.flrules.org/Gateway/reference.asp?No=Ref-06401.
(3) Comply with requirements of Rules 59G-6.040 and 59G-6.045, F.A.C.
(4) Keep complete and accurate records of all clients’ funds, other effects, and property.
(5) Deposit and maintain in an interest bearing account with a financial institution on behalf of each client, all money and interest on money held for that client. A copy of the client’s bank account statements and expenditure detail must be provided to the client or client’s representative within seven calendar days of written request.
(5) Protect clients’ funds from theft, negligence or abuse. Should loss of a client’s funds occur, the licensee will be responsible for reimbursing the client for the full amount of funds to which he or she is entitled within 30 calendar days of confirmation of the theft, negligence or abuse of client funds.
(7) Make a final accounting of all personal effects and money belonging to the client held by the licensee upon the discharge or death of a client within 30 calendar days after the client’s discharge or death.
Rulemaking Authority 400.967 FS. Law Implemented 400.967(2)(e) FS. History-New 12-21-15.
(2) Maintain financial and statistical records in accordance with Title 42 CFR, Sections 483.420(b)(1)-(2), effective October 1, 2014, as incorporated by reference and located at http://www.gpo.gov/fdsys/pkg/CFR-2014-title42-vol5/xml/CFR-2014-title42-vol5-sec483-420.xml and http://www.flrules.org/Gateway/reference.asp?No=Ref-06401.
(3) Comply with requirements of Rules 59G-6.040 and 59G-6.045, F.A.C.
(4) Keep complete and accurate records of all clients’ funds, other effects, and property.
(5) Deposit and maintain in an interest bearing account with a financial institution on behalf of each client, all money and interest on money held for that client. A copy of the client’s bank account statements and expenditure detail must be provided to the client or client’s representative within seven calendar days of written request.
(5) Protect clients’ funds from theft, negligence or abuse. Should loss of a client’s funds occur, the licensee will be responsible for reimbursing the client for the full amount of funds to which he or she is entitled within 30 calendar days of confirmation of the theft, negligence or abuse of client funds.
(7) Make a final accounting of all personal effects and money belonging to the client held by the licensee upon the discharge or death of a client within 30 calendar days after the client’s discharge or death.
Rulemaking Authority 400.967 FS. Law Implemented 400.967(2)(e) FS. History-New 12-21-15.