Florida Regulations 6A-1.00141: Florida Education Identifier Assignment and Requirements
Current as of: 2024 | Check for updates
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(1) Purpose. The Florida Education Identifier (FLEID) system provides each student a unique identifier to be used as the primary means of identification in state and local databases. Use of the FLEID improves security of personally identifiable information and reduces potential exposure of Social Security Numbers in data management systems.
(2) Definitions.
(a) “”Alias student identifier (Alias ID)”” means the ten-character code used to identify the first student identifier assigned to each student in a district. In most cases, the Alias ID is the same as the Student ID.
(b) “”Florida Education Identifier (FLEID)”” is a 14-digit alphanumeric identifier assigned to students and staff to uniquely identify a person within Florida’s educational data systems. FLEIDs can only be generated by the Department of Education.
(c) “”Local student identifier (Local ID)”” means the ten-character code used by a school district to uniquely identify a student. This identifier is generally different than the Student ID and Alias ID.
(d) “”Primary identifier”” means the central identifier for individuals in a database or management system. It is also known as a “”primary key.””
(e) “”Student identifier (Student ID)”” means the ten-character code used to uniquely identify a student prior to the development of the FLEID. Student identifiers are based on a student’s social security number, if one is provided.
(3) School district reporting requirements.
(a) Beginning July 1, 2020, a FLEID must be used as a student’s primary identifier by school districts when reporting information to the department in the comprehensive management information system under Florida Statutes § 1008.385
(b) Records containing a student’s social security number, Student ID, and Alias ID will not be accepted by the department’s management information systems after July 1, 2020.
(4) FLEID assignment.
(a) A student record is required to be submitted for FLEID assignment when a student enrolls in a K-12 institution for the first time, or if the student’s enrollment information has been updated or modified since initially submitted.
(b) In order to assign an FLEID to students, school districts must provide the following information to the department:
1. Social security number, if available, or one existing local identifier (student identifier, alias identifier, or local student identifier) if the social security number does not exist;
2. First name;
3. Last name; and
4. Date of birth.
(c) Districts or institutions can log on to the department’s Single Sign-On portal at www.fldoe.org/sso in order to check the status of FLEID assignment and to view or resolve issues with the records provided, including resolving close matches to existing student records.
(5) Each district or institution that submits records for FLEID assignment must provide contact information for staff who will assist the department in resolving issues with FLEID assignment. Updates and modifications to FLEID designated contacts must be sent to the department at FLEIDProject@fldoe.org.
Rulemaking Authority 1001.02(2)(n), 1008.386(2), (3) FS. Law Implemented Florida Statutes § 1008.386. History—New 6-16-20.
(a) “”Alias student identifier (Alias ID)”” means the ten-character code used to identify the first student identifier assigned to each student in a district. In most cases, the Alias ID is the same as the Student ID.
(b) “”Florida Education Identifier (FLEID)”” is a 14-digit alphanumeric identifier assigned to students and staff to uniquely identify a person within Florida’s educational data systems. FLEIDs can only be generated by the Department of Education.
(c) “”Local student identifier (Local ID)”” means the ten-character code used by a school district to uniquely identify a student. This identifier is generally different than the Student ID and Alias ID.
(d) “”Primary identifier”” means the central identifier for individuals in a database or management system. It is also known as a “”primary key.””
(e) “”Student identifier (Student ID)”” means the ten-character code used to uniquely identify a student prior to the development of the FLEID. Student identifiers are based on a student’s social security number, if one is provided.
(3) School district reporting requirements.
(a) Beginning July 1, 2020, a FLEID must be used as a student’s primary identifier by school districts when reporting information to the department in the comprehensive management information system under Florida Statutes § 1008.385
(b) Records containing a student’s social security number, Student ID, and Alias ID will not be accepted by the department’s management information systems after July 1, 2020.
(4) FLEID assignment.
(a) A student record is required to be submitted for FLEID assignment when a student enrolls in a K-12 institution for the first time, or if the student’s enrollment information has been updated or modified since initially submitted.
(b) In order to assign an FLEID to students, school districts must provide the following information to the department:
1. Social security number, if available, or one existing local identifier (student identifier, alias identifier, or local student identifier) if the social security number does not exist;
2. First name;
3. Last name; and
4. Date of birth.
(c) Districts or institutions can log on to the department’s Single Sign-On portal at www.fldoe.org/sso in order to check the status of FLEID assignment and to view or resolve issues with the records provided, including resolving close matches to existing student records.
(5) Each district or institution that submits records for FLEID assignment must provide contact information for staff who will assist the department in resolving issues with FLEID assignment. Updates and modifications to FLEID designated contacts must be sent to the department at FLEIDProject@fldoe.org.
Rulemaking Authority 1001.02(2)(n), 1008.386(2), (3) FS. Law Implemented Florida Statutes § 1008.386. History—New 6-16-20.