Florida Regulations 69I-73.005: Disposition of Property.
Current as of: 2024 | Check for updates
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(1) Methods of Disposition – Property within the meaning of these rules may be lawfully disposed of, as provided in sections 274.05, 274.06 and 274.07, F.S. Property of the governmental unit which is not accounted for during regular or special inventories shall be subject to the rules regarding unaccounted for property (See Fl. Admin. Code R. 69I-73.006).
(2) Required Information – The following information shall be recorded on the individual property record for each item lawfully disposed of, pursuant to sections 274.05, 274.06 or 274.07, F.S.:
(a) Date of disposition.
(b) Authority for disposition (resolution of the governing body properly recorded in the minutes as required by Florida Statutes § 274.07).
(c) Manner of disposition (sold, donated, transferred, cannibalized, scrapped, destroyed, traded).
(d) Identity of the employee(s) witnessing the disposition, if cannibalized, scrapped or destroyed.
(e) For items disposed of, a notation identifying any related transactions (such as receipt for sale of the item, insurance recovery, trade-in).
(f) For property certified as surplus, reference to documentation evidencing that such property was disposed of in the manner prescribed by section 274.05 or 274.06, F.S.
(3) Transfer of Property Records – The individual property record for each item lawfully disposed of as described in this rule shall be, upon disposition of the item, transferred to a disposed property file. Destruction of such records shall be governed by the provisions of chapter 119, F.S.
(4) Control Account – The cost or value of items lawfully disposed of shall be removed from the control account at the time of disposition.
Rulemaking Authority 274.02 FS. Law Implemented Florida Statutes § 274.02. History-New 3-25-08.
(a) Date of disposition.
(b) Authority for disposition (resolution of the governing body properly recorded in the minutes as required by Florida Statutes § 274.07).
(c) Manner of disposition (sold, donated, transferred, cannibalized, scrapped, destroyed, traded).
(d) Identity of the employee(s) witnessing the disposition, if cannibalized, scrapped or destroyed.
(e) For items disposed of, a notation identifying any related transactions (such as receipt for sale of the item, insurance recovery, trade-in).
(f) For property certified as surplus, reference to documentation evidencing that such property was disposed of in the manner prescribed by section 274.05 or 274.06, F.S.
(3) Transfer of Property Records – The individual property record for each item lawfully disposed of as described in this rule shall be, upon disposition of the item, transferred to a disposed property file. Destruction of such records shall be governed by the provisions of chapter 119, F.S.
(4) Control Account – The cost or value of items lawfully disposed of shall be removed from the control account at the time of disposition.
Rulemaking Authority 274.02 FS. Law Implemented Florida Statutes § 274.02. History-New 3-25-08.