Kentucky Statutes 369.118 – Acceptance and distribution of electronic records by governmental agencies
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(1) Except as otherwise provided in KRS § 369.112(6), each governmental agency of this state, in compliance with standards established by the Commonwealth Office of Technology, shall determine whether, and the extent to which, it will send and accept electronic records and electronic signatures to and from other persons and otherwise create, generate, communicate, store, process, use, and rely upon electronic records and electronic signatures.
(2) To the extent that a governmental agency uses electronic records and electronic signatures under subsection (1) of this section:
(a) The Commonwealth Office of Technology, giving due consideration to security, may specify the manner and format in which the electronic records must be created, generated, sent, communicated, received, and stored and the systems established for those purposes;
(b) If electronic records must be signed by electronic means, each governmental agency, giving due consideration to security, may specify the type of electronic signature required, the manner and format in which the electronic signature must be affixed to the electronic record, and the identity of, or criteria that must be met by, any third party used by a person filing a document to facilitate the process;
(c) The Commonwealth Office of Technology and the Department for Libraries and Archives, giving due consideration to security, may specify control processes and procedures as appropriate to ensure adequate preservation, disposition, integrity, security, confidentiality, and auditability of electronic records; and
(d) Each governmental agency, giving due consideration to security, may specify any other required attributes for electronic records which are specified for corresponding nonelectronic records or reasonably necessary under the circumstances.
(3) Except as otherwise provided in KRS § 369.112(6), KRS § 369.101 to KRS § 369.120 does not require a governmental agency of this state to use or permit the use of electronic records or electronic signatures.
Effective: June 20, 2005
History: Amended 2005 Ky. Acts ch. 85, sec. 693, effective June 20, 2005. — Created
2000 Ky. Acts ch. 301, sec. 18, effective August 1, 2000.
(2) To the extent that a governmental agency uses electronic records and electronic signatures under subsection (1) of this section:
Terms Used In Kentucky Statutes 369.118
- State: when applied to a part of the United States, includes territories, outlying possessions, and the District of Columbia. See Kentucky Statutes 446.010
(a) The Commonwealth Office of Technology, giving due consideration to security, may specify the manner and format in which the electronic records must be created, generated, sent, communicated, received, and stored and the systems established for those purposes;
(b) If electronic records must be signed by electronic means, each governmental agency, giving due consideration to security, may specify the type of electronic signature required, the manner and format in which the electronic signature must be affixed to the electronic record, and the identity of, or criteria that must be met by, any third party used by a person filing a document to facilitate the process;
(c) The Commonwealth Office of Technology and the Department for Libraries and Archives, giving due consideration to security, may specify control processes and procedures as appropriate to ensure adequate preservation, disposition, integrity, security, confidentiality, and auditability of electronic records; and
(d) Each governmental agency, giving due consideration to security, may specify any other required attributes for electronic records which are specified for corresponding nonelectronic records or reasonably necessary under the circumstances.
(3) Except as otherwise provided in KRS § 369.112(6), KRS § 369.101 to KRS § 369.120 does not require a governmental agency of this state to use or permit the use of electronic records or electronic signatures.
Effective: June 20, 2005
History: Amended 2005 Ky. Acts ch. 85, sec. 693, effective June 20, 2005. — Created
2000 Ky. Acts ch. 301, sec. 18, effective August 1, 2000.