Indiana Code 36-5-6.5-5. Town controller duties
(1) Prescribe the form of reports and accounts to be submitted to the department.
Terms Used In Indiana Code 36-5-6.5-5
- Appropriation: The provision of funds, through an annual appropriations act or a permanent law, for federal agencies to make payments out of the Treasury for specified purposes. The formal federal spending process consists of two sequential steps: authorization
- Fiscal year: The fiscal year is the accounting period for the government. For the federal government, this begins on October 1 and ends on September 30. The fiscal year is designated by the calendar year in which it ends; for example, fiscal year 2006 begins on October 1, 2005 and ends on September 30, 2006.
- Statute: A law passed by a legislature.
(3) Audit and revise all accounts and trusts in which the town is concerned.
(4) Keep separate accounts for each item of appropriation made for each town department, including a statement showing the amount drawn on each appropriation, the unpaid contracts charged against it, and the balance remaining.
(5) At the end of each fiscal year, submit under oath to the town legislative body a report of the accounts of the town published in pamphlet form and showing revenues, receipts, expenditures, and the sources of revenues.
(6) Maintain custody of the records of the department and turn them over to the fiscal officer’s successor in office.
(7) Perform duties prescribed by statute concerning the negotiation of town bonds, notes, and warrants.
(8) Keep a register of bonds of the town and of transfers of those bonds.
(9) Manage the finances and accounts of the town and make investments of town money, subject to the ordinances of the legislative body and laws concerning public funds.
(10) Issue town licenses on payment of the license fee.
(11) Collect fees as fixed by ordinance.
(12) Pay into the town treasury, in accordance with the laws concerning public funds, all fees and other town money collected by the department, specifying the source of each item.
(13) Prescribe payroll and account forms for all town offices.
(14) Prescribe the manner in which salaries shall be drawn.
(15) Prescribe the manner in which creditors, officers, and employees shall be paid.
(16) Provide that all salaries are payable monthly, unless the legislative body establishes more frequent payments.
(17) Notify the town council of the failure of any town officer to collect money due the town or to pay town money into the town treasury.
(18) Draw warrants on the town treasury for miscellaneous town expenditures not made under the direction of a department and not specifically fixed by statute.
(19) If a town owns a utility and the controller is directly responsible for the billing and collection of that utility’s rates and charges, the controller shall appoint those employees who are also responsible for that billing and collection. These employees serve at the controller’s pleasure.
As added by P.L.56-2022, SEC.9.