Louisiana Revised Statutes 13:754 – Louisiana Clerks’ Remote Access Authority; membership; board of commission; statewide portal
Terms Used In Louisiana Revised Statutes 13:754
- Clerk of court: An officer appointed by the court to work with the chief judge in overseeing the court's administration, especially to assist in managing the flow of cases through the court and to maintain court records.
- Damages: Money paid by defendants to successful plaintiffs in civil cases to compensate the plaintiffs for their injuries.
- Fiscal year: The fiscal year is the accounting period for the government. For the federal government, this begins on October 1 and ends on September 30. The fiscal year is designated by the calendar year in which it ends; for example, fiscal year 2006 begins on October 1, 2005 and ends on September 30, 2006.
- Lease: A contract transferring the use of property or occupancy of land, space, structures, or equipment in consideration of a payment (e.g., rent). Source: OCC
- User fees: Fees charged to users of goods or services provided by the government. In levying or authorizing these fees, the legislature determines whether the revenue should go into the treasury or should be available to the agency providing the goods or services.
A. There is hereby created the Louisiana Clerks’ Remote Access Authority which shall be referred to as the “LCRAA”.
B. The LCRAA shall provide for infrastructure, governance, standard operating procedures, technology, and training to support a statewide portal for secure remote access by internet users to certain records maintained by LCRAA members and shall provide assistance to LCRAA members in procuring, implementing, enhancing, and maintaining equipment, supplies, and services related to technology to facilitate electronic transactions and communications and to disseminate information to the public, to facilitate the operations of any member during any declared emergency, and to provide for document preservation.
C. The LCRAA shall be composed of members who are district clerks of court to provide the LCRAA with secure remote access to indices of certain records maintained by each district clerk of court. LCRAA shall adopt rules permitting additional district clerks of court to enroll as members of LCRAA on a schedule which shall include at least one enrollment period per fiscal year. Every district clerk of court shall become a member of LCRAA by July 1, 2020. LCRAA shall provide the legislature, prior to the convening of the 2020 Regular Session, with a written progress report that includes a list of participating clerks of court by parish and a list of clerks of court by parish not yet participating, an overview of the information currently available through LCRAA, and information on the availability of online records of each clerk of court by parish.
D.(1) The LCRAA shall be governed by a seven-member board of commissioners, referred to in this Section as the “board”, and consists of the following members:
(a) Five commissioners to be elected by the LCRAA from the LCRAA membership.
(b) One commissioner to be designated by the Louisiana Bankers Association (LBA).
(c) One commissioner to be designated by the Louisiana Land Title Association (LLTA) or the Louisiana Association of Independent Land Title Agents (LAILTA). The commissioners from each association shall serve for a one-year term, alternating between the two associations. The designee of the LAILTA shall serve as the initial commissioner with the term beginning July 1, 2014, and ending June 30, 2015. The term for the designee of the LLTA shall begin on July 1, 2015, and end on June 30, 2016.
(2)(a) Board members elected by the LCRAA and elected by the LBA shall serve two-year terms. The initial term shall begin on July 1, 2014, and shall end on June 30, 2016.
(b) Board members shall be eligible for election to succeeding terms without limit.
(c) Any expired term or vacancy on the board of LCRAA shall be filled in the same manner as the original appointment.
(3) The board shall elect from its members a chair, a vice chair, a secretary, a treasurer and such other officers as it may deem necessary. The duties of the officers shall be fixed by the by-laws adopted by LCRAA.
(4) The members of the board shall serve without compensation but shall be reimbursed for their reasonable expenses directly related to the governance of LCRAA.
(5) The domicile of LCRAA shall be in East Baton Rouge Parish.
E. The LCRAA, acting through its board, shall have the following powers and duties:
(1) To design, construct, administer, and maintain a statewide portal for remote access of certain electronic images of certain records maintained by members and technology to facilitate electronic transactions and communications, and to disseminate information to the public.
(2) To adopt such rules and regulations as it deems necessary or advisable for conducting its business affairs including but not limited to developing indexing standards.
(3) To receive and expend funds collected pursuant to this Section and in accordance with a budget adopted by LCRAA.
(4) To enter into contracts with individuals or entities, private or public.
(5) To provide such services and make such expenditures as LCRAA deems proper for the achievement of the purposes of this Section.
(6) To acquire or lease equipment, supplies, office space, and storage space which LCRAA deems necessary for the achievement of the purposes of this Section.
(7) To perform any function or activity necessary or appropriate to carry out the purposes of this Section.
(8) To establish user fees for services provided through the statewide portal. The fees shall be sufficient to recover administrative and operational expenses. Administrative and operational expenses shall include but not be limited to hardware, computer support, maintenance, enhancements, upgrades, and replacement of information technology equipment, including software and conversion services, preserving, maintaining, and enhancing records including the costs of repairs, maintenance, consulting services, service contracts, redaction of confidential information from records, system replacements or upgrades, and improving public access to records.
(9) To accept any type of payment approved by LCRAA including but not limited to credit cards, electronic fund transfers, or escrowed funds.
(10) To establish and administer a grant program for assisting members with acquiring hardware and software and related equipment, supplies, and services for the conversion of records to increase the records made available through the statewide portal, to facilitate electronic transactions or communications, to disseminate information to the public, or to facilitate the operations of any member during any declared emergency.
(11) To solicit and accept additional contributions and grants to further the purposes of LCRAA.
(12) To sue and be sued.
(13) To establish and administer an electronic bulletin board on the statewide portal for participants to display and archive copies of public notices including but not limited to notices of emergency closures required by La. Rev. Stat. 1:55(E)(2). LCRAA may display and archive notices of other public or private entities on the statewide portal in accordance with rules adopted by the board.
F.(1) Beginning September 1, 2014, members of LCRAA shall collect a fee of five dollars per recording of which three dollars shall be remitted to the LCRAA and two dollars shall be retained by the member to fund costs related to participation in the statewide portal, including but not limited to acquiring hardware and software and providing document preservation. The fees shall be remitted to LCRAA by the tenth day of the month following collection. LCRAA shall use the fees received solely for the purposes set forth in this Subsection.
(2) Any user fee received by LCRAA shall be used for administering and maintaining the statewide portal and a prorated share, as determined by LCRAA, may be paid to members based upon the public access to the records provided by the member.
(3) If the statewide portal is not operational by August 31, 2017, the additional five dollar fee shall cease to be collected.
G. LCRAA shall be immune from suits arising from any acts or omissions relating to providing remote access pursuant to the provisions of this Section unless the LCRAA was grossly negligent or engaged in willful misconduct. The provisions of this Subsection shall not be construed to limit, withdraw, or overturn any other applicable defense or immunity.
H. Records accessed through the statewide portal shall not be sold or posted on any other public or private website or in any way redistributed to any third party by a user. LCRAA may deny remote access when necessary to ensure compliance with this Subsection. Data from records accessed by secure remote access may be included in products or services provided to a third party provided that all of the following occur:
(1) The records used to compile the data are not made available to the general public.
(2) The third party maintains administrative, technical, and security safeguards to protect integrity and limited access of the records.
(3) The third party discloses that he is not the official custodian of the records used to compile the data.
I.(1) The LCRAA shall indemnify its officers and board members to the fullest extent permitted by law.
(2) No board member, employee, or officer of the authority shall be liable to the authority or to any individual or entity who conducts business with the authority for monetary damages, for breach of his duties as a board member, employee, or officer, provided that this provision shall not eliminate or limit the liability of a board member, employee, or officer for any of the following:
(a) Acts or omissions not in good faith or which involve intentional misconduct or a knowing violation of law.
(b) Any transaction from which he or she derived an improper personal benefit.
(3) To the fullest extent permitted by La. Rev. Stat. 9:2792 et seq., including La. Rev. Stat. 9:2792.1 through 2792.9, a person serving as a board member, employee, or officer shall not be individually liable for any act or omission arising out of the performance of his duties.
Acts 2014, No. 826, §1, eff. June 23, 2014; Acts 2018, No. 202, §1; Acts 2020, No. 264, §2.