CSOSA’s review and clearance of guidance documents, including policy and procedures, occurs according to the stages set forth in paragraphs (a) and (b) of this section.

Ask a legal question, get an answer ASAP!
Click here to chat with a lawyer about your rights.

(a) Policy management – (1) Stage 1 – planning. The CSOSA component coordinates with OPA to initiate the process.

(2) Stage 2 – development. The CSOSA component provides the operational details and OPA will conduct the analysis and coordination and then prepare the initial document.

(3) Stage 3 – review. The multi-layered review involves the Associate Directors, other CSOSA components and Employee Labor Relations (ELR), if appropriate. Upon completion, the Director reviews and signs the document for implementation.

(4) Stage 4 – maintenance. The Office of Information Technology (OIT) posts the signed policies to CSOSA’s intranet and/or public-facing web portal, and OPA maintains the central repository of all signed policies and associated working files and initiates the biennial review.

(b) Procedure (also known as operating instruction – OI) management – (1) Stage 1 – planning. The CSOSA component submits a request to OPA for a new OI or an update to an existing OI;

(2) Stage 2 – development. The CSOSA component prepares the content for the initial draft, which OPA reviews and affects any necessary coordination across CSOSA.

(3) Stage 3 – review. The initial draft OI is submitted simultaneously to CSOSA Associate Directors, the Supervisory Policy Analyst, and Office of the Director for review. If applicable, notice is provided to union representatives; and upon clearance and approvals it is submitted to the Director for review, signature, and implementation.

(4) Stage 4 – maintenance. The Office of Information Technology (OIT) posts the signed OI to CSOSA’s intranet and/or public-facing web portal; OPA maintains the central repository of all signed OI and associated working files and initiates the biennial review.