34 CFR 8.5 – What procedures are followed in response to a demand for records?
(a)(1) After an employee receives a demand for records issued pursuant to the rules governing the legal proceeding in which the demand arises, the employee shall immediately notify the Secretary and request instructions.
Terms Used In 34 CFR 8.5
- Freedom of Information Act: A federal law that mandates that all the records created and kept by federal agencies in the executive branch of government must be open for public inspection and copying. The only exceptions are those records that fall into one of nine exempted categories listed in the statute. Source: OCC
(2) If an employee receives any other demand for records, the Department—
(i) Considers the demand to be a request for records under the Freedom of Information Act; and
(ii) Handles the demand under rules governing public disclosure, as established in 34 CFR part 5.
(b) An employee may not produce records in response to a demand as described in paragraph (a)(1) of this section without the prior written authorization of the Secretary.
(c) The Secretary may make these records available if the Secretary determines that the demand satisfies the requirements of § 8.3 and that disclosure—
(1) Would be appropriate under the rules of procedure governing the matter in which the demand arises and other applicable laws, rules, and regulations; and
(2) Would not be contrary to an interest of the United States, which includes furthering a public interest of the Department and protecting the human and financial resources of the United States.
(d) If a response to a demand for records as described in paragraph (a)(1) of this section is required before the Secretary determines whether to allow an employee to produce those records, the employee or counsel for the employee shall—
(1) Inform the court or other authority of the regulations in this part; and
(2) Request that the demand be stayed pending the employee’s receipt of the Secretary’s instructions.
(e) If the court or other authority declines the request for a stay, or rules that the employee must comply with the demand regardless of the Secretary’s instructions, the employee or counsel for the employee shall respectfully decline to comply with the demand, citing United States ex rel. Touhy v. Ragen, 340 U.S. 462 (1951), and the regulations in this part.