Before any road related services are performed on private property or road construction material is sold to churches, individuals, firms, or corporations, a written contract shall be signed by the party for whom the service is to be performed or to whom the material is to be sold stating the work to be done or material sold, the amount to be paid for the road related service or road construction material, or the rate by which the amount to be paid for such work or material shall be computed. The road related services performed shall be paid for at the time it is completed and any road construction material is delivered shall be paid for at the time the material is delivered. All contracts shall be kept on file in the office of the Madison County Commission for a period of not less than four years and shall be public writings of this state, as such term is used in Article 3, commencing with Section 36-12-40, of Chapter 12, Title 36. The name of each church, individual, firm, or corporation for whom the road related services are performed or to whom material is delivered shall be entered upon the permanent minutes of the Madison County Commission at its next regular meeting following the completion of the work or the delivery of the material, along with a description of the work performed or road construction material delivered and a statement of the price paid to the county for the work performed or material sold.