Arizona Laws 41-263. Notarial act performed for remotely located individual; definitions
A. A remotely located individual may comply with section 41-254 by using communication technology to appear before a notary public.
Terms Used In Arizona Laws 41-263
- Electronic: means relating to technology having electrical, digital, magnetic, wireless, optical, electromagnetic or similar capabilities. See Arizona Laws 41-251
- Evidence: Information presented in testimony or in documents that is used to persuade the fact finder (judge or jury) to decide the case for one side or the other.
- Guardian: A person legally empowered and charged with the duty of taking care of and managing the property of another person who because of age, intellect, or health, is incapable of managing his (her) own affairs.
- Jurisdiction: (1) The legal authority of a court to hear and decide a case. Concurrent jurisdiction exists when two courts have simultaneous responsibility for the same case. (2) The geographic area over which the court has authority to decide cases.
- notary: means any individual who is commissioned to perform notarial acts by the secretary of state. See Arizona Laws 41-251
- Person: means an individual, corporation, business trust, statutory trust, estate, trust, partnership, limited liability company, association, joint venture, public corporation, government or governmental subdivision, agency or instrumentality or any other legal or commercial entity. See Arizona Laws 41-251
- Process: means a citation, writ or summons issued in the course of judicial proceedings. See Arizona Laws 1-215
- Property: includes both real and personal property. See Arizona Laws 1-215
- Record: means information that is either:
(a) Inscribed on a tangible medium. See Arizona Laws 41-251
- Signature: means a tangible symbol or an electronic signature that evidences the signing of a record. See Arizona Laws 41-251
- State: means a state of the United States, the District of Columbia, Puerto Rico, the United States Virgin Islands or any territory or insular possession subject to the jurisdiction of the United States. See Arizona Laws 41-251
- United States: includes the District of Columbia and the territories. See Arizona Laws 1-215
B. A notary public located in this state may perform a notarial act using communication technology for a remotely located individual if:
1. The notary public has any of the following:
(a) Personal knowledge under section 41-255, subsection A of the remotely located individual’s identity.
(b) Satisfactory evidence of the identity of the individual by oath or affirmation from a credible witness appearing before and identified by the notary public under section 41-255, subsection B or this section.
(c) Satisfactory evidence of the identity of the remotely located individual by using at least two different types of identity proofing.
2. The notary public is able reasonably to confirm that a record before the notary public is the same record in which the remotely located individual made a statement or on which the individual executed a signature.
3. The notary public, or a person acting on behalf of the notary public, creates an audiovisual recording of the performance of the notarial act.
4. For a remotely located individual located outside the United States, both of the following apply:
(a) The record either:
(i) Is to be filed with or relates to a matter before a public official or court, governmental entity or other entity subject to the jurisdiction of the United States.
(ii) Involves property located in the territorial jurisdiction of the United States or involves a transaction substantially connected with the United States.
(b) The notary public has no actual knowledge that the act of making the statement or signing the record is prohibited by the foreign state in which the remotely located individual is located.
C. If a notarial act is performed under this section, the certificate of notarial act required by section 41-264 and the short form certificate provided in section 41-265 must indicate that the notarial act was performed using communication technology.
D. A short form certificate provided in section 41-265 for a notarial act subject to this section is sufficient if either of the following applies:
1. The form of certificate complies with rules adopted under subsection G, paragraph 1 of this section.
2. The certificate is in the form provided in section 41-265 and contains a statement substantially as follows: "This notarial act involved the use of communication technology."
E. A notary public, a guardian, conservator or agent of a notary public or a personal representative of a deceased notary public shall retain the audiovisual recording created under subsection B, paragraph 3 of this section or cause the recording to be retained by a repository designated by or on behalf of the person required to retain the recording. Unless a different period is required by rule adopted under subsection G, paragraph 4 of this section, the recording must be retained for a period of at least five years after the recording is made.
F. Before a notary public performs the notary public’s initial notarial act under this section, the notary public must notify the secretary of state that the notary public will be performing notarial acts with respect to remotely located individuals and identify the technologies the notary public intends to use. If the secretary of state has established standards under subsection G of this section and section 41-275 for approval of communication technology or identity proofing, the communication technology and identity proofing must conform to the standards.
G. In addition to adopting rules under section 41-275, on or before July 1, 2022, the secretary of state shall adopt rules under this section regarding performance of notarial acts for remotely located individuals. The rules may:
1. Prescribe the means of performing a notarial act involving a remotely located individual using communication technology.
2. Establish standards for communication technology and identity proofing.
3. Establish requirements or procedures to approve providers of communication technology and the process of identity proofing.
4. Establish standards and a period for the retention of an audiovisual recording created under subsection B, paragraph 3 of this section.
H. Before adopting, amending or repealing a rule governing performance of a notarial act with respect to a remotely located individual, the secretary of state must consider:
1. The most recent standards regarding the performance of a notarial act with respect to a remotely located individual adopted by national standard-setting organizations and the recommendations of the national association of secretaries of state.
2. Standards, practices and customs of other jurisdictions that have laws substantially similar to this section.
3. The views of governmental officials and entities and other interested persons.
I. For the purposes of this section:
1. "Communication technology" means an electronic device or process that:
(a) Allows a notary public and a remotely located individual to communicate with each other simultaneously by sight and sound.
(b) When necessary and consistent with other applicable law, facilitates communication with a remotely located individual who has a vision, hearing or speech impairment.
2. "Foreign state" means a jurisdiction other than the United States, a state or a federally recognized Indian tribe.
3. "Identity proofing" means a process or service by which a third person provides a notary public with a means to verify the identity of a remotely located individual by a review of personal information from public or private data sources.
4. "Outside the United States" means a location outside the geographic boundaries of the United States, Puerto Rico, the United States Virgin Islands and any territory, insular possession or other location subject to the jurisdiction of the United States.
5. "Remotely located individual" means an individual who is not in the physical presence of the notary public who performs a notarial act under subsection B of this section.