Florida Regulations 1A-49.004: Inventory of State-owned Artifacts
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(1) The Museum of Florida History (museum) conducts an annual inventory of artifacts in its permanent historical collections beginning July 1, or as soon thereafter as practicable, and completes the inventory not later than August 31, according to the following procedures:
(a) A complete inventory is taken of all state-owned artifacts valued at $1,000 or more. Using a printout of information from an electronic database, a designated staff member looks for each item listed on the inventory, and records whether the item is present, updating its location as necessary. If inventory information is maintained manually, rather than in an electronic database (i.e., on object cards and worksheets), the staff member uses these paper records to conduct the inventory.
(b) An inventory is taken, by a simple random sample, of one per cent (1%) of all accessioned artifacts valued at less than $1,000. Using a printout of information from an electronic database, the designated staff member looks for each randomly-selected item listed on the inventory, and records whether the item is present, updating its location as necessary. If inventory information is maintained manually (i.e., on object cards and worksheets), rather than in an electronic database, the staff member uses these paper records to conduct the inventory.
(2) If a state-owned artifact is not found during the inventory, all relevant collections records are checked to determine if the artifact has been removed from the location given on the inventory for a particular purpose.
(3) If the state-owned artifact cannot be located after collections records are checked, the division director is informed, and the Florida Department of Law Enforcement (FDLE) is notified if the value exceeds $1,000. To accomplish this, the museum completes a Missing Artifact FAC (Form DHRMFH153), effective 9/2012, hereby incorporated by reference, and available from: http://www.flrules.org/Gateway/reference.asp?No=Ref-01587.
The Florida Department of Law Enforcement also is asked to conduct an investigation or take other appropriate steps to determine the whereabouts of the missing state-owned artifact and recover it.
(4) The fact that the state-owned artifact is missing is noted on all museum collections records.
Rulemaking Authority Florida Statutes § 267.031(1), 267.115(6) FS. Law Implemented 267.021, 267.17, 267.071, 267.061, 267.115 FS. History-New 9-17-12, Formerly 1A-40.007, 1T-12.004.
(b) An inventory is taken, by a simple random sample, of one per cent (1%) of all accessioned artifacts valued at less than $1,000. Using a printout of information from an electronic database, the designated staff member looks for each randomly-selected item listed on the inventory, and records whether the item is present, updating its location as necessary. If inventory information is maintained manually (i.e., on object cards and worksheets), rather than in an electronic database, the staff member uses these paper records to conduct the inventory.
(2) If a state-owned artifact is not found during the inventory, all relevant collections records are checked to determine if the artifact has been removed from the location given on the inventory for a particular purpose.
(3) If the state-owned artifact cannot be located after collections records are checked, the division director is informed, and the Florida Department of Law Enforcement (FDLE) is notified if the value exceeds $1,000. To accomplish this, the museum completes a Missing Artifact FAC (Form DHRMFH153), effective 9/2012, hereby incorporated by reference, and available from: http://www.flrules.org/Gateway/reference.asp?No=Ref-01587.
The Florida Department of Law Enforcement also is asked to conduct an investigation or take other appropriate steps to determine the whereabouts of the missing state-owned artifact and recover it.
(4) The fact that the state-owned artifact is missing is noted on all museum collections records.
Rulemaking Authority Florida Statutes § 267.031(1), 267.115(6) FS. Law Implemented 267.021, 267.17, 267.071, 267.061, 267.115 FS. History-New 9-17-12, Formerly 1A-40.007, 1T-12.004.