Florida Regulations 59A-13.005: Administration and Management
Current as of: 2024 | Check for updates
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(1) The licensee of each PPEC center shall have full legal authority and responsibility for the operation of the center.
(2) Each PPEC center must be organized in accordance with a written table of organization, which describes the lines of authority and communication down to the child care level. The organizational structure must be designed so as to ensure an integrated continuum of services to the children.
(3) Center supervision.
(a) The licensee of each center must designate one person as administrator who is responsible and accountable for the overall management of the center.
(b) The center administrator must designate in writing a person to be responsible for the center when the administrator is absent from the center for more than 24 hours.
(c) The center administrator must:
1. Maintain the following written records and any other records required by Florida Statutes § 400.914, and these rules. The records must be kept in a place, form, and system in accordance with medical and business practices and available in the center for inspection by the Agency during normal business hours:
a. A daily census record, which must indicate the number of children currently receiving services in the center;
b. A record of all accidents or unusual incidents involving any child or staff member that caused, or had the potential to cause, injury or harm to any person or property within the center. Such records must contain a clear description of each accident or incident, the names of the persons involved, a description of all medical or other services provided to these persons specifying who provided such services, and the steps taken, to prevent recurrence of such accident or incidents in the future;
c. A copy of current agreements with third party providers;
d. A copy of current agreements with each consultant employed by the center and documentation of each consultant’s visits and required written, dated reports; and,
e. A personnel record for each employee, which must include: a current copy of a Florida certificate and/or license as applicable; the original employment application, references, employment history for the preceding five (5) years if applicable; and a copy of all job performance evaluations.
2. Develop and maintain a current job description for each employee.
3. Provide each employee access to written personnel policies governing conditions of employment.
4. Conduct annual written job performance evaluations that note strengths and weaknesses and include plans to correct any job performance weakness. Performance evaluations must be reviewed with the employee.
5. Assign duties to employees that are consistent with their job descriptions and with their levels of education, preparation and experience.
6. Provide necessary qualified personnel and ancillary services to ensure the health, safety, and proper care of each child.
7. Develop and implement infection control policies and procedures. These policies and procedures must be included in the PPEC center’s policy manual.
Rulemaking Authority Florida Statutes § 400.914(1). Law Implemented 400.914(1)(h) FS. History-New 3-8-89, Formerly 10D-102.005, Amended 5-24-98, 6-22-06.
(3) Center supervision.
(a) The licensee of each center must designate one person as administrator who is responsible and accountable for the overall management of the center.
(b) The center administrator must designate in writing a person to be responsible for the center when the administrator is absent from the center for more than 24 hours.
(c) The center administrator must:
1. Maintain the following written records and any other records required by Florida Statutes § 400.914, and these rules. The records must be kept in a place, form, and system in accordance with medical and business practices and available in the center for inspection by the Agency during normal business hours:
a. A daily census record, which must indicate the number of children currently receiving services in the center;
b. A record of all accidents or unusual incidents involving any child or staff member that caused, or had the potential to cause, injury or harm to any person or property within the center. Such records must contain a clear description of each accident or incident, the names of the persons involved, a description of all medical or other services provided to these persons specifying who provided such services, and the steps taken, to prevent recurrence of such accident or incidents in the future;
c. A copy of current agreements with third party providers;
d. A copy of current agreements with each consultant employed by the center and documentation of each consultant’s visits and required written, dated reports; and,
e. A personnel record for each employee, which must include: a current copy of a Florida certificate and/or license as applicable; the original employment application, references, employment history for the preceding five (5) years if applicable; and a copy of all job performance evaluations.
2. Develop and maintain a current job description for each employee.
3. Provide each employee access to written personnel policies governing conditions of employment.
4. Conduct annual written job performance evaluations that note strengths and weaknesses and include plans to correct any job performance weakness. Performance evaluations must be reviewed with the employee.
5. Assign duties to employees that are consistent with their job descriptions and with their levels of education, preparation and experience.
6. Provide necessary qualified personnel and ancillary services to ensure the health, safety, and proper care of each child.
7. Develop and implement infection control policies and procedures. These policies and procedures must be included in the PPEC center’s policy manual.
Rulemaking Authority Florida Statutes § 400.914(1). Law Implemented 400.914(1)(h) FS. History-New 3-8-89, Formerly 10D-102.005, Amended 5-24-98, 6-22-06.