Florida Regulations 59A-26.013: Administration of Medications to ICF/DD Residents by Unlicensed Medication Assistants
Current as of: 2024 | Check for updates
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(1) It is the responsibility of the licensee to ensure that individual unlicensed medication assistants (UMA or UMAs) who will be administering medication to clients meet all requirements of this rule.
(2) Unlicensed medication assistants may administer only prescribed, prepackaged, premeasured oral, topical nasal, and ophthalmic medications.
(3) UMAs may administer over the counter (OTC) medications as currently prescribed by the client’s health care professional.
(4) UMAs may not:
(a) Administer medications by injection including intra-muscular, intravenous or subcutaneous;
(b) Administer medication vaginally or rectally; or
(c) Conduct glucose monitoring.
(5) UMAs may administer medications to a client only after the following requirements are met for that client:
(a) A current informed consent has been signed by the client or client’s representative. The consent must acknowledge and permit UMAs to administer specifically listed medications prescribed by a licensed health care professional to the client. The informed consent must be updated and signed annually;
(b) A written report for the client that indicates the client’s behavior and any past medication reactions must be documented on the Medication Administration Record (MAR). The written report and MAR must be updated if the client’s behavior or medication reactions change. Information included in the written report can be provided by the client or client’s representative, or another UMA or direct care staff person who is familiar with the client. The person administering medications must be familiar with the information included in the written report and MAR prior to administering medications to clients; and,
(c) A determination is made that the client to whom medication will be administered has not been deemed capable of self-administration of his or her medications. The determination is to be made by the facility through assessment and IDT review.
(6) Administration of medication by UMAs must be under the supervision of a registered nurse or APRN.
(a) Supervision includes weekly monitoring of medication and 24-hour availability of a registered nurse or APRN via telephone or paging device;
(b) Prior to assigning tasks to an UMA, the supervisory nurse must verify the training and validation of the unlicensed medication assistant as required by this rule chapter;
(c) The supervisory nurse must communicate the assignment to the UMA and verify that the UMA understands the assignment;
(d) Monitoring and supervision of the completion of the assignment must be documented by the supervising nurse;
(e) The supervising nurse must participate in performance evaluations of the UMA relative to performance of medication administration.
(7) Requirements governing acquiring, receiving, dispensing, administering, disposing, labeling, and storage of medication by UMAs include:
(a) Outdated medication must be properly destroyed by the supervising nurse. The disposal must be witnessed by one other staff of the facility and a record of the medication disposal must be maintained by the facility and signed by the supervising nurse and witness;
(b) Torn, damaged, illegible or mislabeled prescription labels must be reported immediately to the dispensing pharmacy or pharmacist;
(c) Clients must not miss the administration of medications due to delays in refilling a prescription. It shall be the responsibility of the supervising nurse to ensure that refills are ordered and obtained in a timely manner;
(d) No client shall be administered a prescription or OTC medication or treatment, except upon the written order of the client’s prescribing health care professional.
(8) When administering medications to clients, the UMA must:
(a) Wash his or her hands with soap and water prior to administration of medication, or supervising the self-administration of medication to clients. They must also wash their hands between the administration of medication to each client and when there is a change in route of administration;
(b) Prepare medications for one individual client at a time in a quiet location that is free from distraction;
(c) Administer medications to one client at a time. To complete a client’s medication process, the medication of one client must be returned to the portable or permanent medication storage unit and documentation made in the MAR before administering medications to, or supervising the self-administration of, medication for another client;
(d) Administer medications to each client, at the time, with the dosage, and by the route prescribed by the client’s health care professional. Each time medication is administered:
1. Conduct a triple-check of the dosage and time of administration against the original medication container label and the MAR before administering or supervising the self-administration of the medication;
2. Confirm the client to whom the medication is to be administered is the same client for whom the medication has been prescribed or ordered;
3. Administer as prescribed and via the route instructed by the client’s prescribing health care professional;
4. Do not crush, dilute or mix medications without written directions or instructions from the client’s prescribing health care professional;
5. Check the expiration date before administering each medication. Medications with an expiration date preceding the current date must not be administered;
6. Facilitate the correct positioning and use any adaptive equipment or techniques required for that client for the proper administration of medications.
(e) Ensure the oral medication administered or supervised during self-administration has been completely ingested before leaving the client. Directly observe the client for a period of at least twenty minutes following the administration of a new medication ordered by the client’s prescribing health care professional. This observation period is to immediately detect and react to possible side effects of the medication or to document the effectiveness of the medication. UMAs must review the MAR for special instructions regarding required observation of medications and the UMA must monitor for side effects and effectiveness of all administered drugs.
(f) Immediately record the administration of the medication in the MAR.
Rulemaking Authority 400.9685, 400.967 FS. Law Implemented 400.9685, 400.967 FS. History-New 12-21-15.
(3) UMAs may administer over the counter (OTC) medications as currently prescribed by the client’s health care professional.
(4) UMAs may not:
(a) Administer medications by injection including intra-muscular, intravenous or subcutaneous;
(b) Administer medication vaginally or rectally; or
(c) Conduct glucose monitoring.
(5) UMAs may administer medications to a client only after the following requirements are met for that client:
(a) A current informed consent has been signed by the client or client’s representative. The consent must acknowledge and permit UMAs to administer specifically listed medications prescribed by a licensed health care professional to the client. The informed consent must be updated and signed annually;
(b) A written report for the client that indicates the client’s behavior and any past medication reactions must be documented on the Medication Administration Record (MAR). The written report and MAR must be updated if the client’s behavior or medication reactions change. Information included in the written report can be provided by the client or client’s representative, or another UMA or direct care staff person who is familiar with the client. The person administering medications must be familiar with the information included in the written report and MAR prior to administering medications to clients; and,
(c) A determination is made that the client to whom medication will be administered has not been deemed capable of self-administration of his or her medications. The determination is to be made by the facility through assessment and IDT review.
(6) Administration of medication by UMAs must be under the supervision of a registered nurse or APRN.
(a) Supervision includes weekly monitoring of medication and 24-hour availability of a registered nurse or APRN via telephone or paging device;
(b) Prior to assigning tasks to an UMA, the supervisory nurse must verify the training and validation of the unlicensed medication assistant as required by this rule chapter;
(c) The supervisory nurse must communicate the assignment to the UMA and verify that the UMA understands the assignment;
(d) Monitoring and supervision of the completion of the assignment must be documented by the supervising nurse;
(e) The supervising nurse must participate in performance evaluations of the UMA relative to performance of medication administration.
(7) Requirements governing acquiring, receiving, dispensing, administering, disposing, labeling, and storage of medication by UMAs include:
(a) Outdated medication must be properly destroyed by the supervising nurse. The disposal must be witnessed by one other staff of the facility and a record of the medication disposal must be maintained by the facility and signed by the supervising nurse and witness;
(b) Torn, damaged, illegible or mislabeled prescription labels must be reported immediately to the dispensing pharmacy or pharmacist;
(c) Clients must not miss the administration of medications due to delays in refilling a prescription. It shall be the responsibility of the supervising nurse to ensure that refills are ordered and obtained in a timely manner;
(d) No client shall be administered a prescription or OTC medication or treatment, except upon the written order of the client’s prescribing health care professional.
(8) When administering medications to clients, the UMA must:
(a) Wash his or her hands with soap and water prior to administration of medication, or supervising the self-administration of medication to clients. They must also wash their hands between the administration of medication to each client and when there is a change in route of administration;
(b) Prepare medications for one individual client at a time in a quiet location that is free from distraction;
(c) Administer medications to one client at a time. To complete a client’s medication process, the medication of one client must be returned to the portable or permanent medication storage unit and documentation made in the MAR before administering medications to, or supervising the self-administration of, medication for another client;
(d) Administer medications to each client, at the time, with the dosage, and by the route prescribed by the client’s health care professional. Each time medication is administered:
1. Conduct a triple-check of the dosage and time of administration against the original medication container label and the MAR before administering or supervising the self-administration of the medication;
2. Confirm the client to whom the medication is to be administered is the same client for whom the medication has been prescribed or ordered;
3. Administer as prescribed and via the route instructed by the client’s prescribing health care professional;
4. Do not crush, dilute or mix medications without written directions or instructions from the client’s prescribing health care professional;
5. Check the expiration date before administering each medication. Medications with an expiration date preceding the current date must not be administered;
6. Facilitate the correct positioning and use any adaptive equipment or techniques required for that client for the proper administration of medications.
(e) Ensure the oral medication administered or supervised during self-administration has been completely ingested before leaving the client. Directly observe the client for a period of at least twenty minutes following the administration of a new medication ordered by the client’s prescribing health care professional. This observation period is to immediately detect and react to possible side effects of the medication or to document the effectiveness of the medication. UMAs must review the MAR for special instructions regarding required observation of medications and the UMA must monitor for side effects and effectiveness of all administered drugs.
(f) Immediately record the administration of the medication in the MAR.
Rulemaking Authority 400.9685, 400.967 FS. Law Implemented 400.9685, 400.967 FS. History-New 12-21-15.