(1) The Individual Health Care Records shall be stored separately from other files that contain non-health-related records and notes. The storage area must be locked and inaccessible to youth.
    (2) Only licensed health care professionals or facility/provider/departmental staff delegated with authority to assist youth with off-site medical care, medication management, etc., shall have access to Individual Health Care Records.
    (3) The Designated Health Authority or physician designee, Facility Superintendent, or Program Director shall provide delegated access to Individual Health Care Record.
    (4) Health records and health information will not be stored in an individual’s desk.
    (5) All health records will be returned to the health record storage area when not in use.
    (6) Health records shall never be left outside of the clinic area unattended and unsecured.
    (7) All documents shall be filed in the IHCR as soon as possible after a service is rendered.
    (8) The health records of transferred youth shall be opened upon arrival at the receiving facility for review by health care staff.
    (9) Any health-related material requested by any of the Offices or Branches in the department shall be made available to the requesting entity in a timely manner.
    (10) Parents or legal guardians have the right to request and review copies of the Individual Health Care Records for their child with the following exceptions:
    (a) Psychotherapy Notes;
    (b) Statutorily protected information.
If there is any question, the issue shall be referred to the Regional General Counsel’s Office.
Rulemaking Authority Florida Statutes § 985.64(2). Law Implemented 985.64(2), 985.145, 985.18 FS. History-New 3-16-14.