Florida Regulations 65C-15.031: Child’s Case Records
Current as of: 2024 | Check for updates
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(1) The agency shall arrange storage for records of a child in foster care or residential group care until the child is 30 years’ of age. Case records shall be permanently retained of children placed by the agency for adoption, their biological families and adoptive families.
(2) The child-placing agency shall maintain current records for each child placed in any setting.
(3) The following information shall be contained in each file:
(a) Demographic information including the name, address, social security number, sex, religion, race, birth date, and birth place of the child;
(b) The name, address, telephone number, social security numbers, and marital status of the parents or guardians of the child;
(c) The name, address, and telephone number of siblings if placed elsewhere and other significant relatives, if available;
(d) Copies of legal documents of importance to the type of care, such as birth record and any court dispositions;
(e) The medical history, which shall include, if available, cumulative health records, addresses of all health care providers who provided treatment, examination or consultation regarding the child, as well as all psychological and psychiatric reports;
(f) The social assessment and background of the family and parents;
(g) A summary which reflects the dates of contact, initial assessment, case plan, and content of the worker’s visits;
(h) The circumstances leading to the decision of the parents to place the child, the agency’s involvement with the parents, including services offered, delivered, or rejected;
(i) Educational records and reports, if applicable;
(j) Summary of case reviews which reflect the contacts with and the status of all family members in relation to the case plan, as well as the achievements or changes in the goals;
(k) Summary of any administrative or outside service reviews on the progress of each child toward goal determination;
(l) Summary of child’s contacts with family members which reflect the quality of the relationships and the way the child is coping with the family members; and,
(m) A record of the child’s placements with names of caregivers, addresses, and the dates of care.
Rulemaking Authority 409.175 FS. Law Implemented Florida Statutes § 409.175. History-New 12-19-90, Amended 10-27-93, Formerly 10M-24.046, Amended 11-14-16.
(3) The following information shall be contained in each file:
(a) Demographic information including the name, address, social security number, sex, religion, race, birth date, and birth place of the child;
(b) The name, address, telephone number, social security numbers, and marital status of the parents or guardians of the child;
(c) The name, address, and telephone number of siblings if placed elsewhere and other significant relatives, if available;
(d) Copies of legal documents of importance to the type of care, such as birth record and any court dispositions;
(e) The medical history, which shall include, if available, cumulative health records, addresses of all health care providers who provided treatment, examination or consultation regarding the child, as well as all psychological and psychiatric reports;
(f) The social assessment and background of the family and parents;
(g) A summary which reflects the dates of contact, initial assessment, case plan, and content of the worker’s visits;
(h) The circumstances leading to the decision of the parents to place the child, the agency’s involvement with the parents, including services offered, delivered, or rejected;
(i) Educational records and reports, if applicable;
(j) Summary of case reviews which reflect the contacts with and the status of all family members in relation to the case plan, as well as the achievements or changes in the goals;
(k) Summary of any administrative or outside service reviews on the progress of each child toward goal determination;
(l) Summary of child’s contacts with family members which reflect the quality of the relationships and the way the child is coping with the family members; and,
(m) A record of the child’s placements with names of caregivers, addresses, and the dates of care.
Rulemaking Authority 409.175 FS. Law Implemented Florida Statutes § 409.175. History-New 12-19-90, Amended 10-27-93, Formerly 10M-24.046, Amended 11-14-16.