Florida Regulations 65E-14.020: Cost Reimbursement Method of Payment
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(1) This rule establishes requirements applicable to service providers under direct contract with the department or service providers under subcontracts with a Managing Entity regarding the implementation of a cost reimbursement method of payment for substance abuse and mental health services.
(2) Required Fiscal Reports. If a contract or subcontract with a service provider requires a cost reimbursement method of payment, the service provider shall prepare and submit a CF-MH 1038, July 2014, Line Item Operating Budget With Instructions, https://www.flrules.org/Gateway/reference.asp?No=Ref-04190, which is hereby incorporated by reference, to the department or Managing Entity, as appropriate, for approval no later than 90 days before the next state fiscal year.
(3) If there is a change in funding level for any service provider, the CF-MH 1038 shall be revised and approved prior to amending the entity’s contract or subcontract.
(4) Once approved by the department or Managing Entity, the CF-MH 1038 shall be finalized and incorporated into the service contract or subcontract.
(5) Report of Expenditures and Request for Payment or Advance. The service provider shall request payment by preparing and submitting form CF-MH 1040, July 2014, Cost Reimbursement Report of Expenditures and Request for Payment or Advance, https://www.flrules.org/Gateway/reference.asp?No=Ref-04191, which is hereby incorporated by reference. This form shall show actual, allowable expenditures by line-item category or negotiated rates for reimbursement. Requests for payment shall be based on and cannot exceed the amounts specified in the line-item budget and shall be for the purposes specified in the budget narrative.
(6) For cost reimbursement contracts or subcontracts, program income shall be retained by the service provider and used in accordance with the approved Line Item Operating Budget.
(7) All forms incorporated by reference in this rule may be obtained from the Office of Substance Abuse and Mental Health, 1317 Winewood Blvd., Building 6, Tallahassee, Florida 32399-0700.
Rulemaking Authority 394.78(1), (5), 394.9082(3), 397.321(5) FS. Law Implemented 394.74(2)(c), (3)(d), (4), 394.78(1), (5), 394.9082, 397.321(10) FS. History-New 7-1-03, Amended 12-14-03, 7-27-14.
Terms Used In Florida Regulations 65E-14.020
- Contract: A legal written agreement that becomes binding when signed.
- Fiscal year: The fiscal year is the accounting period for the government. For the federal government, this begins on October 1 and ends on September 30. The fiscal year is designated by the calendar year in which it ends; for example, fiscal year 2006 begins on October 1, 2005 and ends on September 30, 2006.
(3) If there is a change in funding level for any service provider, the CF-MH 1038 shall be revised and approved prior to amending the entity’s contract or subcontract.
(4) Once approved by the department or Managing Entity, the CF-MH 1038 shall be finalized and incorporated into the service contract or subcontract.
(5) Report of Expenditures and Request for Payment or Advance. The service provider shall request payment by preparing and submitting form CF-MH 1040, July 2014, Cost Reimbursement Report of Expenditures and Request for Payment or Advance, https://www.flrules.org/Gateway/reference.asp?No=Ref-04191, which is hereby incorporated by reference. This form shall show actual, allowable expenditures by line-item category or negotiated rates for reimbursement. Requests for payment shall be based on and cannot exceed the amounts specified in the line-item budget and shall be for the purposes specified in the budget narrative.
(6) For cost reimbursement contracts or subcontracts, program income shall be retained by the service provider and used in accordance with the approved Line Item Operating Budget.
(7) All forms incorporated by reference in this rule may be obtained from the Office of Substance Abuse and Mental Health, 1317 Winewood Blvd., Building 6, Tallahassee, Florida 32399-0700.
Rulemaking Authority 394.78(1), (5), 394.9082(3), 397.321(5) FS. Law Implemented 394.74(2)(c), (3)(d), (4), 394.78(1), (5), 394.9082, 397.321(10) FS. History-New 7-1-03, Amended 12-14-03, 7-27-14.