Illinois Compiled Statutes 410 ILCS 705/15-110 – Recordkeeping
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(a) Dispensing organization records must be maintained electronically for 3 years and be available for inspection by the Department upon request. Required written records include, but are not limited to, the following:
(1) Operating procedures;
(2) Inventory records, policies, and procedures;
(3) Security records;
(4) Audit records;
(5) Staff training plans and completion documentation;
(6) Staffing plan; and
(7) Business records, including but not limited to:
(i) Assets and liabilities;
(ii) Monetary transactions;
(iii) Written or electronic accounts, including
(1) Operating procedures;
Terms Used In Illinois Compiled Statutes 410 ILCS 705/15-110
- Assets: (1) The property comprising the estate of a deceased person, or (2) the property in a trust account.
- Bankruptcy: Refers to statutes and judicial proceedings involving persons or businesses that cannot pay their debts and seek the assistance of the court in getting a fresh start. Under the protection of the bankruptcy court, debtors may discharge their debts, perhaps by paying a portion of each debt. Bankruptcy judges preside over these proceedings.
- Liabilities: The aggregate of all debts and other legal obligations of a particular person or legal entity.
(2) Inventory records, policies, and procedures;
(3) Security records;
(4) Audit records;
(5) Staff training plans and completion documentation;
(6) Staffing plan; and
(7) Business records, including but not limited to:
(i) Assets and liabilities;
(ii) Monetary transactions;
(iii) Written or electronic accounts, including
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bank statements, journals, ledgers, and supporting documents, agreements, checks, invoices, receipts, and vouchers; and
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(iv) Any other financial accounts reasonably
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related to the dispensary operations.
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(b) Storage and transfer of records. If a dispensary closes due to insolvency, revocation, bankruptcy, or for any other reason, all records must be preserved at the expense of the dispensing organization for at least 3 years in a form and location in Illinois acceptable to the Department. The dispensing organization shall keep the records longer if requested by the Department. The dispensing organization shall notify the Department of the location where the dispensary records are stored or transferred.