(a) The Department shall establish one or more receiving stations for committed persons and for persons transferred under Section 3-10-11 and shall advise the sheriffs of the several counties of the location of such stations. In the execution of the mittimus or order for the commitment or transfer of a person to the Department, the sheriff shall deliver such person to the nearest receiving station of the Department. The sheriff shall also convey with such person at the time of delivery, the items under Section 5-4-1, and a record of the person’s time, his behavior and conduct while under the sheriff’s custody.
     (b) The Department shall verify the identity of the person delivered before accepting custody and shall require delivery of the items under paragraph (a) of this Section or a statement of the reason why they cannot be delivered.
     (c) The Department shall inventory and issue a receipt to such person for all money and other personal property not permitted to the possession of such person.
     (d) No later than 45 days after a committed person is received by the Department, the Department shall begin the process of obtaining a certified copy of the person’s birth certificate and a duplicate social security card if the person does not have access to those items.