Kentucky Statutes 64.012 – Fees of county clerks — Use of fees for recording real estate mortgages — Reimbursement of clerk — Handling of fee
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(1) The county clerk shall receive for the following services the following fees: (a) 1. Recording and indexing of a:
a. Deed of trust or assignment for the benefit of creditors;
b. Deed;
c. Deed of assignment;
d. File-stamped copy of documents set forth in KRS § 14A.2-040(1) or
(2) that have been filed first with the Secretary of State;
e. Real estate option;
f. Power of attorney;
g. Revocation of power of attorney;
h. Lease which is recordable by law;
i. Deed of release of a mortgage or lien under KRS § 382.360;
j. United States lien;
k. Release of a United States lien;
l. Release of any recorded encumbrance other than state liens;
m. Lis pendens notice concerning proceedings in bankruptcy;
n. Lis pendens notice;
o. Mechanic’s and artisan’s lien under KRS Chapter 376;
p. Assumed name;
q. Notice of lien issued by the Internal Revenue Service;
r. Notice of lien discharge issued by the Internal Revenue Service;
s. Original, assignment, amendment, or continuation financing statement;
t. Making a record for the establishment of a city, recording the plan or plat thereof, and all other service incident;
u. Survey of a city, or any part thereof, or any addition to or extensions of the boundary of a city;
v. Recording with statutory authority for which no specific fee is set, except a military discharge;
w. Will or other probate document pursuant to KRS Chapter 392 or
394;
x. Court ordered name change pursuant to KRS Chapter 401;
y. Land use restriction according to KRS § 100.3681; and
z. Filing with statutory authority for which no specific fee is set.
For all items in this subsection if the entire thereof does not exceed five (5) pages ……………………………………………………………….$33.00
And, for all items in this subsection exceeding five (5) pages,
for each additional page ………………………………………………….$3.00
And, for all items in this subsection for each additional reference relating to same instrument ……………………………………………..$4.00
2. The thirty-three dollar ($33) fee imposed by this subsection shall be divided as follows:
a. Twenty-seven dollars ($27) shall be retained by the county clerk;
and
b. Six dollars ($6) shall be paid to the affordable housing trust fund established in KRS § 198A.710 and shall be remitted by the county clerk within ten (10) days following the end of the quarter in which the fee was received. Each remittance to the affordable housing trust fund shall be accompanied by a summary report on a form prescribed by the Kentucky Housing Corporation.
(b) For noting a security interest on a certificate of title pursuant to
KRS Chapter 186A ……………………………………………………………………….$12.00 (c) For filing the release of collateral under a financing statement
and noting same upon the face of the title pursuant to KRS Chapter
186 or 186A …………………………………………………………………………………..$5.00 (d) Filing or recording state tax or other state liens ………………………………….$5.00 (e) Filing release of a state tax or other state lien …………………………………….$5.00 (f) Acknowledging or notarizing any deed, mortgage, power of attorney,
or other written instrument required by law for recording and certifying
same ………………………………. …………………………………………………………….$5.00 (g) Recording plats, maps, and surveys, not exceeding 24 inches by
36 inches, per page ……………………………………………………………………….$40.00 (h) Recording a bond, for each bond …………………………………………………….$10.00 (i) Each bond required to be taken or prepared by the clerk ……………………..$4.00 (j) Copy of any bond when ordered ……………………………………………………….$3.00 (k) Administering an oath and certificate thereof …………………………………….$5.00 (l) Issuing a license for which no other fee is fixed by law ……………………….$8.00 (m) Issuing a solicitor’s license …………………………………………………………….$15.00 (n) Marriage license, indexing, recording, and issuing certificate thereof ….$26.50 (o) Every order concerning the establishment, changing, closing, or
discontinuing of roads, to be paid out of the county levy when the road is established, changed, closed, or discontinued, and by
the applicant when it is not ………………………………………………………$3.00 (p) Registration of licenses for professional persons required to register
with the county clerk …………………………………………………………….$10.00 (q) Certified copy of any record …………………………………………………………….$5.00
Plus fifty cents ($.50) per page after three (3) pages
(r) Filing certification required by KRS § 65.070(2)(a) ………………………………$5.00 (s) Filing notification and declaration and petition of candidates
for Commonwealth’s attorney………………………………………………..$200.00 (t) Filing notification and declaration and petition of candidates for county
and independent boards of education ………………………………………$20.00 (u) Filing notification and declaration and petition of candidates for
boards of soil and water conservation districts ………………………….$20.00 (v) Filing notification and declaration and petition of candidates for
other office …………………………………………………………………………..$50.00 (w) Filing declaration of intent to be a write-in candidate for office …………..$50.00 (x) Filing petitions for elections, other than nominating petitions …………….$50.00 (y) Notarizing any signature, per signature ……………………………………………..$2.00 (z) Filing bond for receiving bodies under KRS § 311.310 ………………………..$10.00 (aa) Noting the assignment of a certificate of delinquency and recording
and indexing the encumbrance under KRS § 134.126 or 134.127 ………….$27.00 (ab) Filing a going-out-of-business permit under KRS § 365.445 …………………$50.00 (ac) Filing a renewal of a going-out-of-business permit under KRS § 365.445 $50.00 (ad) Filing and processing a transient merchant permit under KRS § 365.680 .$25.00 (ae) Recording and indexing a real estate mortgage:
1. For a mortgage that does not exceed thirty (30) pages………………..$63.00
2. And, for a mortgage that exceeds thirty (30) pages, for each additional page ……………………………………………………………………………..$3.00
(af) Filing or recording a lien or release of lien by a consolidated local government, urban-county government, unified local government, or city of any class ……………………………………………………………………………………$20.00
(2) The sixty-three dollar ($63) fee imposed by subsection (1)(ae) of this section shall be divided as follows:
(a) Fifty-seven dollars ($57) shall be retained by the county clerk; and
(b) Six dollars ($6) shall be paid to the affordable housing trust fund established in KRS § 198A.710 and shall be remitted by the county clerk within ten (10) days following the end of the quarter in which the fee was received. Each remittance to the affordable housing trust fund shall be accompanied by a summary report on a form prescribed by the Kentucky Housing Corporation.
(3) (a) For services related to the permanent storage of records listed in paragraphs (a), (g), (n), and (ae) of subsection (1) of this section, the clerk shall be entitled to receive a reimbursement of ten dollars ($10).
(b) In counties or a county containing an urban-county government, charter county government, or unified local government:
1. This fee shall:
a. Not be paid annually to the fiscal court under KRS § 64.152;
b. Not be paid to the Finance and Administration Cabinet under KRS
64.345;
c. Be accumulated and transferred to the fiscal court or the legislative body of an urban-county government on a monthly basis within ten (10) days following the end of the month;
d. Be maintained by the fiscal court or the legislative body of an urban-county government in a separate bank account and accounted for in a separate fund; and
e. Not lapse to the general fund of the county or urban-county government.
2. The moneys accumulated from this fee shall be held in perpetuity by the fiscal court or the legislative body of an urban-county government for the county clerk’s exclusive use for:
a. Equipment related to the permanent storage of and access to records, including deed books, binders, shelves, microfilm equipment, and fireproof equipment;
b. Hardware for the permanent storage of and access to records, including computers, servers, and scanners;
c. Software for the permanent storage of and access to records, including vendor services and consumer subscription fees;
d. Personnel costs for the permanent storage of and access to records, including overtime costs for personnel involved in the digitization of records; and
e. Cloud storage and cybersecurity services for the permanent storage of and access to records.
3. Notwithstanding KRS § 68.275, claims by a county clerk that are for the approved expenditures in subparagraph 2. of this paragraph shall be paid by the county judge/executive or the chief executive officer of an urban- county government by a warrant drawn on the fund and co-signed by the treasurer of the county or urban-county government.
4. No later than July 1 of each year, each county fiscal court or legislative body of an urban-county government shall submit a report to the Legislative Research Commission detailing the receipts, expenditures, and any amounts remaining in the fund.
(c) In a county containing a consolidated local government:
1. The fee shall not:
a. Be paid to the Finance and Administration Cabinet under KRS
64.345; or
b. Lapse to the general fund of the consolidated local government.
2. The moneys accumulated from this fee shall be held in perpetuity by the county clerk in a separate fund to be used exclusively for:
a. Equipment related to the permanent storage of and access to records, including deed books, binders, shelves, microfilm
equipment, and fireproof equipment;
b. Hardware for the permanent storage of and access to records, including computers, servers, and scanners;
c. Software for the permanent storage of and access to records, including vendor services and consumer subscription fees;
d. Personnel costs for the permanent storage of and access to records, including overtime costs for personnel involved in the digitization of records; and
e. Cloud storage and cybersecurity services for the permanent storage of and access to records.
3. No later than July 1 of each year, the county clerk shall submit a report to the consolidated local government and the Legislative Research Commission detailing the receipts, expenditures, and any amounts remaining in the fund.
Effective: June 29, 2023
History: Amended 2023 Ky. Acts ch. 189, sec. 1, effective June 29, 2023. — Amended
2022 Ky. Acts ch. 26, sec. 2, effective July 14, 2022. — Amended 2020 Ky. Acts ch.
49, sec. 2, effective July 15, 2020. — Amended 2019 Ky. Acts ch. 86, sec. 43, effective January 1, 2020; and ch. 88, sec. 26, effective August 1, 2019. — Amended
2014 Ky. Acts ch. 92, sec. 28, effective January 1, 2015. — Amended 2013 Ky. Acts ch. 40, sec. 82, effective March 21, 2013. — Amended 2010 Ky. Acts ch. 151, sec.
49, effective January 1, 2011. — Amended 2009 Ky. Acts ch. 10, sec. 56, effective
January 1, 2010. — Amended 2006 Ky. Acts ch. 255, sec. 3, effective August 1,
2006. — Amended 2002 Ky. Acts ch. 34, sec. 3, effective July 15, 2002. — Amended
2000 Ky. Acts ch. 408, sec. 176, effective July 1, 2001. — Amended 1996 Ky. Acts ch. 195, sec. 26, effective July 15, 1996. — Amended 1994 Ky. Acts ch. 28, sec. 2, effective July 15, 1994; ch. 239, sec. 2, effective July 15, 1994; and ch. 428, sec. 1, effective July 15, 1994. – Amended 1992 Ky. Acts ch. 288, sec. 59, effective July
14, 1992. — Amended 1986 Ky. Acts ch. 118, sec. 94, effective July 15, 1986. — Amended 1984 Ky. Acts ch. 185, sec. 3, effective July 13, 1984. — Amended 1982
Ky. Acts ch. 161, sec. 1, effective July 15, 1982; and ch. 375, sec. 1, effective July
15, 1982. — Amended 1980 Ky. Acts ch. 21, sec. 3, effective July 15, 1980; ch. 30, sec. 4, effective July 15, 1980; ch. 143, sec. 2, effective July 15, 1980; and ch. 240, sec. 4, effective July 15, 1980. — Created 1978 Ky. Acts ch. 84, sec. 1, effective June
17, 1978.
Legislative Research Commission Note (7/15/94). This section was amended by 1994
Ky. Acts chs. 28, 239, and 428. Where these Acts are not in conflict, they have been codified together. Where a conflict exists between Acts chs. 28 and 428, Acts ch.
428, which was last enacted by the General Assembly, prevails under KRS § 446.250.
a. Deed of trust or assignment for the benefit of creditors;
Terms Used In Kentucky Statutes 64.012
- Amendment: A proposal to alter the text of a pending bill or other measure by striking out some of it, by inserting new language, or both. Before an amendment becomes part of the measure, thelegislature must agree to it.
- Attorney: means attorney-at-law. See Kentucky Statutes 446.010
- Bankruptcy: Refers to statutes and judicial proceedings involving persons or businesses that cannot pay their debts and seek the assistance of the court in getting a fresh start. Under the protection of the bankruptcy court, debtors may discharge their debts, perhaps by paying a portion of each debt. Bankruptcy judges preside over these proceedings.
- City: includes town. See Kentucky Statutes 446.010
- Corporation: A legal entity owned by the holders of shares of stock that have been issued, and that can own, receive, and transfer property, and carry on business in its own name.
- Corporation: may extend and be applied to any corporation, company, partnership, joint stock company, or association. See Kentucky Statutes 446.010
- Deed: The legal instrument used to transfer title in real property from one person to another.
- Lease: A contract transferring the use of property or occupancy of land, space, structures, or equipment in consideration of a payment (e.g., rent). Source: OCC
- Lien: A claim against real or personal property in satisfaction of a debt.
- Month: means calendar month. See Kentucky Statutes 446.010
- Mortgage: The written agreement pledging property to a creditor as collateral for a loan.
- Oath: A promise to tell the truth.
- Power of attorney: A written instrument which authorizes one person to act as another's agent or attorney. The power of attorney may be for a definite, specific act, or it may be general in nature. The terms of the written power of attorney may specify when it will expire. If not, the power of attorney usually expires when the person granting it dies. Source: OCC
- Probate: Proving a will
- real estate: includes lands, tenements, and hereditaments and all rights thereto and interest therein, other than a chattel interest. See Kentucky Statutes 446.010
- State: when applied to a part of the United States, includes territories, outlying possessions, and the District of Columbia. See Kentucky Statutes 446.010
- Year: means calendar year. See Kentucky Statutes 446.010
b. Deed;
c. Deed of assignment;
d. File-stamped copy of documents set forth in KRS § 14A.2-040(1) or
(2) that have been filed first with the Secretary of State;
e. Real estate option;
f. Power of attorney;
g. Revocation of power of attorney;
h. Lease which is recordable by law;
i. Deed of release of a mortgage or lien under KRS § 382.360;
j. United States lien;
k. Release of a United States lien;
l. Release of any recorded encumbrance other than state liens;
m. Lis pendens notice concerning proceedings in bankruptcy;
n. Lis pendens notice;
o. Mechanic’s and artisan’s lien under KRS Chapter 376;
p. Assumed name;
q. Notice of lien issued by the Internal Revenue Service;
r. Notice of lien discharge issued by the Internal Revenue Service;
s. Original, assignment, amendment, or continuation financing statement;
t. Making a record for the establishment of a city, recording the plan or plat thereof, and all other service incident;
u. Survey of a city, or any part thereof, or any addition to or extensions of the boundary of a city;
v. Recording with statutory authority for which no specific fee is set, except a military discharge;
w. Will or other probate document pursuant to KRS Chapter 392 or
394;
x. Court ordered name change pursuant to KRS Chapter 401;
y. Land use restriction according to KRS § 100.3681; and
z. Filing with statutory authority for which no specific fee is set.
For all items in this subsection if the entire thereof does not exceed five (5) pages ……………………………………………………………….$33.00
And, for all items in this subsection exceeding five (5) pages,
for each additional page ………………………………………………….$3.00
And, for all items in this subsection for each additional reference relating to same instrument ……………………………………………..$4.00
2. The thirty-three dollar ($33) fee imposed by this subsection shall be divided as follows:
a. Twenty-seven dollars ($27) shall be retained by the county clerk;
and
b. Six dollars ($6) shall be paid to the affordable housing trust fund established in KRS § 198A.710 and shall be remitted by the county clerk within ten (10) days following the end of the quarter in which the fee was received. Each remittance to the affordable housing trust fund shall be accompanied by a summary report on a form prescribed by the Kentucky Housing Corporation.
(b) For noting a security interest on a certificate of title pursuant to
KRS Chapter 186A ……………………………………………………………………….$12.00 (c) For filing the release of collateral under a financing statement
and noting same upon the face of the title pursuant to KRS Chapter
186 or 186A …………………………………………………………………………………..$5.00 (d) Filing or recording state tax or other state liens ………………………………….$5.00 (e) Filing release of a state tax or other state lien …………………………………….$5.00 (f) Acknowledging or notarizing any deed, mortgage, power of attorney,
or other written instrument required by law for recording and certifying
same ………………………………. …………………………………………………………….$5.00 (g) Recording plats, maps, and surveys, not exceeding 24 inches by
36 inches, per page ……………………………………………………………………….$40.00 (h) Recording a bond, for each bond …………………………………………………….$10.00 (i) Each bond required to be taken or prepared by the clerk ……………………..$4.00 (j) Copy of any bond when ordered ……………………………………………………….$3.00 (k) Administering an oath and certificate thereof …………………………………….$5.00 (l) Issuing a license for which no other fee is fixed by law ……………………….$8.00 (m) Issuing a solicitor’s license …………………………………………………………….$15.00 (n) Marriage license, indexing, recording, and issuing certificate thereof ….$26.50 (o) Every order concerning the establishment, changing, closing, or
discontinuing of roads, to be paid out of the county levy when the road is established, changed, closed, or discontinued, and by
the applicant when it is not ………………………………………………………$3.00 (p) Registration of licenses for professional persons required to register
with the county clerk …………………………………………………………….$10.00 (q) Certified copy of any record …………………………………………………………….$5.00
Plus fifty cents ($.50) per page after three (3) pages
(r) Filing certification required by KRS § 65.070(2)(a) ………………………………$5.00 (s) Filing notification and declaration and petition of candidates
for Commonwealth’s attorney………………………………………………..$200.00 (t) Filing notification and declaration and petition of candidates for county
and independent boards of education ………………………………………$20.00 (u) Filing notification and declaration and petition of candidates for
boards of soil and water conservation districts ………………………….$20.00 (v) Filing notification and declaration and petition of candidates for
other office …………………………………………………………………………..$50.00 (w) Filing declaration of intent to be a write-in candidate for office …………..$50.00 (x) Filing petitions for elections, other than nominating petitions …………….$50.00 (y) Notarizing any signature, per signature ……………………………………………..$2.00 (z) Filing bond for receiving bodies under KRS § 311.310 ………………………..$10.00 (aa) Noting the assignment of a certificate of delinquency and recording
and indexing the encumbrance under KRS § 134.126 or 134.127 ………….$27.00 (ab) Filing a going-out-of-business permit under KRS § 365.445 …………………$50.00 (ac) Filing a renewal of a going-out-of-business permit under KRS § 365.445 $50.00 (ad) Filing and processing a transient merchant permit under KRS § 365.680 .$25.00 (ae) Recording and indexing a real estate mortgage:
1. For a mortgage that does not exceed thirty (30) pages………………..$63.00
2. And, for a mortgage that exceeds thirty (30) pages, for each additional page ……………………………………………………………………………..$3.00
(af) Filing or recording a lien or release of lien by a consolidated local government, urban-county government, unified local government, or city of any class ……………………………………………………………………………………$20.00
(2) The sixty-three dollar ($63) fee imposed by subsection (1)(ae) of this section shall be divided as follows:
(a) Fifty-seven dollars ($57) shall be retained by the county clerk; and
(b) Six dollars ($6) shall be paid to the affordable housing trust fund established in KRS § 198A.710 and shall be remitted by the county clerk within ten (10) days following the end of the quarter in which the fee was received. Each remittance to the affordable housing trust fund shall be accompanied by a summary report on a form prescribed by the Kentucky Housing Corporation.
(3) (a) For services related to the permanent storage of records listed in paragraphs (a), (g), (n), and (ae) of subsection (1) of this section, the clerk shall be entitled to receive a reimbursement of ten dollars ($10).
(b) In counties or a county containing an urban-county government, charter county government, or unified local government:
1. This fee shall:
a. Not be paid annually to the fiscal court under KRS § 64.152;
b. Not be paid to the Finance and Administration Cabinet under KRS
64.345;
c. Be accumulated and transferred to the fiscal court or the legislative body of an urban-county government on a monthly basis within ten (10) days following the end of the month;
d. Be maintained by the fiscal court or the legislative body of an urban-county government in a separate bank account and accounted for in a separate fund; and
e. Not lapse to the general fund of the county or urban-county government.
2. The moneys accumulated from this fee shall be held in perpetuity by the fiscal court or the legislative body of an urban-county government for the county clerk’s exclusive use for:
a. Equipment related to the permanent storage of and access to records, including deed books, binders, shelves, microfilm equipment, and fireproof equipment;
b. Hardware for the permanent storage of and access to records, including computers, servers, and scanners;
c. Software for the permanent storage of and access to records, including vendor services and consumer subscription fees;
d. Personnel costs for the permanent storage of and access to records, including overtime costs for personnel involved in the digitization of records; and
e. Cloud storage and cybersecurity services for the permanent storage of and access to records.
3. Notwithstanding KRS § 68.275, claims by a county clerk that are for the approved expenditures in subparagraph 2. of this paragraph shall be paid by the county judge/executive or the chief executive officer of an urban- county government by a warrant drawn on the fund and co-signed by the treasurer of the county or urban-county government.
4. No later than July 1 of each year, each county fiscal court or legislative body of an urban-county government shall submit a report to the Legislative Research Commission detailing the receipts, expenditures, and any amounts remaining in the fund.
(c) In a county containing a consolidated local government:
1. The fee shall not:
a. Be paid to the Finance and Administration Cabinet under KRS
64.345; or
b. Lapse to the general fund of the consolidated local government.
2. The moneys accumulated from this fee shall be held in perpetuity by the county clerk in a separate fund to be used exclusively for:
a. Equipment related to the permanent storage of and access to records, including deed books, binders, shelves, microfilm
equipment, and fireproof equipment;
b. Hardware for the permanent storage of and access to records, including computers, servers, and scanners;
c. Software for the permanent storage of and access to records, including vendor services and consumer subscription fees;
d. Personnel costs for the permanent storage of and access to records, including overtime costs for personnel involved in the digitization of records; and
e. Cloud storage and cybersecurity services for the permanent storage of and access to records.
3. No later than July 1 of each year, the county clerk shall submit a report to the consolidated local government and the Legislative Research Commission detailing the receipts, expenditures, and any amounts remaining in the fund.
Effective: June 29, 2023
History: Amended 2023 Ky. Acts ch. 189, sec. 1, effective June 29, 2023. — Amended
2022 Ky. Acts ch. 26, sec. 2, effective July 14, 2022. — Amended 2020 Ky. Acts ch.
49, sec. 2, effective July 15, 2020. — Amended 2019 Ky. Acts ch. 86, sec. 43, effective January 1, 2020; and ch. 88, sec. 26, effective August 1, 2019. — Amended
2014 Ky. Acts ch. 92, sec. 28, effective January 1, 2015. — Amended 2013 Ky. Acts ch. 40, sec. 82, effective March 21, 2013. — Amended 2010 Ky. Acts ch. 151, sec.
49, effective January 1, 2011. — Amended 2009 Ky. Acts ch. 10, sec. 56, effective
January 1, 2010. — Amended 2006 Ky. Acts ch. 255, sec. 3, effective August 1,
2006. — Amended 2002 Ky. Acts ch. 34, sec. 3, effective July 15, 2002. — Amended
2000 Ky. Acts ch. 408, sec. 176, effective July 1, 2001. — Amended 1996 Ky. Acts ch. 195, sec. 26, effective July 15, 1996. — Amended 1994 Ky. Acts ch. 28, sec. 2, effective July 15, 1994; ch. 239, sec. 2, effective July 15, 1994; and ch. 428, sec. 1, effective July 15, 1994. – Amended 1992 Ky. Acts ch. 288, sec. 59, effective July
14, 1992. — Amended 1986 Ky. Acts ch. 118, sec. 94, effective July 15, 1986. — Amended 1984 Ky. Acts ch. 185, sec. 3, effective July 13, 1984. — Amended 1982
Ky. Acts ch. 161, sec. 1, effective July 15, 1982; and ch. 375, sec. 1, effective July
15, 1982. — Amended 1980 Ky. Acts ch. 21, sec. 3, effective July 15, 1980; ch. 30, sec. 4, effective July 15, 1980; ch. 143, sec. 2, effective July 15, 1980; and ch. 240, sec. 4, effective July 15, 1980. — Created 1978 Ky. Acts ch. 84, sec. 1, effective June
17, 1978.
Legislative Research Commission Note (7/15/94). This section was amended by 1994
Ky. Acts chs. 28, 239, and 428. Where these Acts are not in conflict, they have been codified together. Where a conflict exists between Acts chs. 28 and 428, Acts ch.
428, which was last enacted by the General Assembly, prevails under KRS § 446.250.