1. The clerk or duly authorized official of a county, municipality, or other political subdivision shall submit a formal application to the director for matching funds, giving a description and providing plans and specifications of the proposed project together with estimated costs and a resolution passed by the governing body of the county, municipality, or political subdivision authorizing the application and the clerk or duly authorized official, upon notice of preliminary approval shall submit such additional detailed information as may be requested by the director. Approved projects shall be completed as soon as possible.

2. Upon completion of a project and acceptance by the governing body of the county, municipality, or other political subdivision, the clerk or duly authorized official of that county, municipality, or political subdivision shall submit to the director an itemized listing of services and materials, together with receipted invoices covering the services and materials or, in case of contracts, a copy of the contract, a summary of all bids received; and proof that all state laws and local ordinances concerning safety and building codes have been complied with.