The Executive Director of the Board or his or her designee shall prepare and maintain:

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1.  A separate list of the names and addresses of:

(a) The applicants for a license;

(b) The applicants for a certificate;

(c) The licensed counselors;

(d) The certified counselors; and

(e) The certified interns.

2.  A record of each examination conducted by the Board.

3.  An inventory of:

(a) The property of the Board; and

(b) The property of this State that is in the possession of the Board.