Each title insurer and title agent shall keep at all times in his or her principal place of business or branch office complete and suitable records of all escrow transactions made by him or her, together with books, papers and data clearly reflecting the financial condition of his or her business. Each title insurer and title agent shall, at the times required by the Commissioner, make and file with the Division a correct statement of his or her business in the form and containing the data the Commissioner may require.