A. The council shall adopt guidelines that will assist school districts in the development and implementation of preventive maintenance plans. In developing the guidelines, the council shall ensure that they are not overly complex, that they are user- friendly and that they take into account the geographic and size variations of the districts throughout the state. The guidelines shall include the major requirements for:

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(1)     establishing and implementing a preventive maintenance plan; (2)     necessary budgets, personnel and staff support;

(3)     staff training; and

(4)     evaluation and auditing.

B. The council shall develop, implement and maintain a uniform web-based facility information management system. Within available appropriations, the council shall develop a schedule and procedure for phasing all school districts into the system, including those school districts not applying for grant assistance pursuant to the Public School Capital Outlay Act. The facility information management system shall:

(1)     provide a centralized database of maintenance activities to allow for monitoring, supporting and evaluating school-level and districtwide maintenance efforts;

(2)     provide comprehensive maintenance request and expenditure information to the school districts and the council; and

(3)     facilitate training of facilities maintenance and management personnel. C. To the extent resources are available, the council shall provide assistance to districts in developing and implementing a preventive maintenance plan.

D. For project allocation cycles beginning after September 1, 2003, a school district shall not be eligible for funding pursuant to Section 22-24-5 N.M. Stat. Ann. unless:

(1)     the school district has a preventive maintenance plan that has been approved by the council; and

(2)     if applicable, the school district is participating in the implementation of the facility information management system.

E. As used in this section, “preventive maintenance” means the regularly scheduled repair and maintenance needed to keep a building component operating at peak efficiency and to extend its useful life. “Preventive maintenance” includes scheduled activities intended to prevent breakdowns and premature failures, including periodic inspections, lubrication, calibrations and replacement of expendable components of equipment.