The administrator shall, with due regard for the functions of the agencies concerned:

Ask a legal question, get an answer ASAP!
Click here to chat with a lawyer about your rights.

1.    Establish standards, procedures, and techniques for effective management of records.

2.    Make continuing surveys of operations and recommend improvements in current records management practices including the use of space, equipment, and supplies employed in creating, maintaining, storing, and servicing records.

3.    Establish standards for the preparation of schedules providing for the retention of state records of continuing value and for the final disposition of state records no longer possessing administrative, legal, or fiscal value.

4.    Ensure that each departmental agency maintains, for at least one year, data contained in electronic mail accounts for agency heads, state officers appointed by the governor under chapter 44-02, and elected executive branch officials.

5.    Develop a training program for agencies regarding the management of state records.

6.    Obtain reports from agencies as are required for the administration of the program.

7.    Receive reports of noncompliance with the records management program. Upon review of the report, the administrator shall:

a.    Recommend training for the noncompliant agency; b.    Submit the report to human resource management services for consultation to determine whether disciplinary action is appropriate; c.    Submit the report to the office of the state auditor to include noncompliance findings in the agency’s audit and to determine whether reporting findings of noncompliance to the legislative audit and fiscal review committee is appropriate; or d.    Submit the report to the office of the attorney general to determine appropriate action, including prosecution or referral to human resource management services or the agency’s human resources department for disciplinary action.