Oregon Statutes 293.252 – Duties of Oregon Department of Administrative Services relating to state agency debt collection
(1) The Oregon Department of Administrative Services shall monitor state agency debt collection functions described by law and assist state agencies in efforts to improve the collection of delinquent debts owed to state agencies. The department’s duties under this subsection include, but are not limited to:
Terms Used In Oregon Statutes 293.252
- Fiscal year: The fiscal year is the accounting period for the government. For the federal government, this begins on October 1 and ends on September 30. The fiscal year is designated by the calendar year in which it ends; for example, fiscal year 2006 begins on October 1, 2005 and ends on September 30, 2006.
- judicial department: means the Supreme Court, the Court of Appeals, the Oregon Tax Court, the circuit courts and all administrative divisions of those courts, whether denominated as boards, commissions, committees or departments or by any other designation. See Oregon Statutes 174.113
- Person: includes individuals, corporations, associations, firms, partnerships, limited liability companies and joint stock companies. See Oregon Statutes 174.100
(a) Providing training to state agencies regarding processing and managing accounts receivable in compliance with applicable law and state policies.
(b) Providing technical assistance to state agencies in resolving challenges in processing and managing accounts receivable and developing financial administrative systems to improve the handling of liquidated and delinquent accounts.
(c) Developing performance standards for state debt collection, including but not limited to standards defining what constitutes liquidated and delinquent accounts and when debt may be written off pursuant to ORS § 293.240.
(d) Working with state agencies to improve the quality and value of data that each state agency submits to the Legislative Fiscal Office for purposes of ORS § 293.229.
(e) Submitting an annual management report to the Legislative Assembly not later than February 1 of each fiscal year, in conjunction with the report of the Legislative Fiscal Office produced under ORS § 293.229, that identifies important issues and significant trends in state agency debt collection practices and describes and evaluates efforts by state agencies to improve the collection of delinquent debt.
(2) The department shall adopt policies:
(a) Providing guidance for the collection of liquidated and delinquent accounts owing to state agencies.
(b) Setting procedures for state agencies to account for and manage information regarding the agency’s liquidated and delinquent accounts.
(c) After consultation with the Attorney General, setting criteria for effective and efficient assignment of liquidated and delinquent accounts to the Department of Revenue or private collection agencies, and setting performance measurements to be used in the application of the criteria.
(d) For the allocation, form and amount of charges or fees added to liquidated and delinquent accounts under ORS § 293.231, 293.250 and 697.105.
(e) Setting exemptions or adjustments for state agencies that are prohibited by law from adding or collecting fees under ORS § 293.231, 293.250 or 697.105 and for agencies for which the addition or collection of the fees is not feasible given the agency resources available for collection of accounts receivable.
(f) For the improvement of communications regarding liquidated and delinquent accounts among state agencies and between private collection agencies and the Department of Revenue.
(g) Describing conditions under which a state agency may request and collect Social Security numbers in accordance with state and federal law when it is reasonably foreseeable that a person may owe the state agency a liquidated and delinquent amount as a result of a transaction or activity.
(h) After consultation with the Attorney General, setting criteria under which state agencies, the Department of Revenue and private collection agencies may propose and accept offers of compromise as provided in ORS § 293.240.
(3) As used in this section, ‘state agency’ has the meaning given that term in ORS § 293.226, except that it does not include the judicial department as defined in ORS § 174.113, the Secretary of State or the State Treasurer. [2015 c.766 § 6; 2017 c.746 § 21; 2019 c.278 § 19; 2020 s.s.2 c.10 § 2]
293.252 to 293.258 were enacted into law by the Legislative Assembly but were not added to or made a part of ORS Chapter 293 or any series therein by legislative action. See Preface to Oregon Revised Statutes for further explanation.