Oregon Statutes 60.004 – Filing requirements
(1)(a) For the Secretary of State to file a document under this chapter, the document must:
Terms Used In Oregon Statutes 60.004
- Appropriation: The provision of funds, through an annual appropriations act or a permanent law, for federal agencies to make payments out of the Treasury for specified purposes. The formal federal spending process consists of two sequential steps: authorization
- Corporation: A legal entity owned by the holders of shares of stock that have been issued, and that can own, receive, and transfer property, and carry on business in its own name.
- Delivery: means any method of delivery used in conventional commercial practice, including by hand, mail, commercial delivery and, in accordance with ORS § 60. See Oregon Statutes 60.001
- domestic corporation: means a corporation for profit that is incorporated under or subject to the provisions of this chapter and that is not a foreign corporation. See Oregon Statutes 60.001
- Fiduciary: A trustee, executor, or administrator.
- Foreign corporation: means a corporation for profit that is incorporated under laws other than the laws of the state. See Oregon Statutes 60.001
- Joint committee: Committees including membership from both houses of teh legislature. Joint committees are usually established with narrow jurisdictions and normally lack authority to report legislation.
- Person: means an individual or entity. See Oregon Statutes 60.001
- Signature: means any embodiment of a person's intent to sign a document. See Oregon Statutes 60.001
- Trustee: A person or institution holding and administering property in trust.
- United States: means the federal government or a district, authority, bureau, commission, department or any other agency of the United States. See Oregon Statutes 60.001
- Written: means embodied as a document. See Oregon Statutes 60.001
(A) Satisfy the requirements set forth in this section and any other requirements in this chapter that supplement or modify the requirements set forth in this section.
(B) Be a type of document that this chapter or another law requires or permits a person to file with the Secretary of State.
(C) Include the information this chapter requires.
(D) Be legibly written in the English language and in the alphabet used to write the English language, except as provided in subsections (3) and (4) of this section.
(E) Be delivered to the Secretary of State along with required fees. Delivery occurs only when the Secretary of State actually receives the document.
(b) The document may include:
(A) Information other than the information required under paragraph (a) of this subsection;
(B) Arabic or Roman numerals and incidental punctuation;
(C) The seal of the domestic corporation or foreign corporation;
(D) An attestation by the secretary or an assistant secretary of the domestic corporation or foreign corporation; or
(E) An acknowledgement, verification or proof.
(2)(a) A person that executes a document for filing under this section must be:
(A) The chairperson of the board of directors, the president or another officer of a domestic corporation or foreign corporation;
(B) An incorporator, if directors of the domestic corporation or foreign corporation have not been selected or if the document is presented for filing before an organizational meeting has occurred;
(C) A receiver, trustee or other court-appointed fiduciary, if the domestic corporation or foreign corporation is subject to the control of the receiver, trustee or fiduciary; or
(D) An agent of a person identified in this paragraph, if the person authorizes the agent to execute the document.
(b) The person that executes the document shall:
(A) Declare, above the person’s signature and under penalty of perjury, that the document does not fraudulently conceal, fraudulently obscure, fraudulently alter or otherwise misrepresent the identity of the person or any of the officers, directors, employees or agents of the domestic corporation or foreign corporation on behalf of which the person signs; and
(B) State beneath or opposite the person’s signature the person’s name and the capacity in which the person signs.
(3)(a) If under ORS § 60.016 the Secretary of State has prescribed a mandatory form for a document, including an electronic form, the document must be in or on the prescribed form.
(b) The Secretary of State shall make versions of the form described in paragraph (a) of this subsection available in at least the five languages that are most commonly spoken and written in this state by persons with limited proficiency in the English language. Each version of the form must include an English translation of the form’s contents.
(c) For the purpose described in paragraph (b) of this subsection, the Secretary of State shall specify Spanish, Chinese, Vietnamese, Russian and Korean as the five languages that are most commonly spoken and written in this state by persons with limited proficiency in the English language. The Secretary of State shall review the specification in this paragraph after the completion of the 2030 United States Census and each subsequent decennial census and shall recommend in a report to the Joint Committee on Ways and Means any changes in the specification that the Secretary of State deems necessary. The Secretary of State may change the specification only after receiving the approval of the Legislative Assembly and an appropriation in an amount that is sufficient to pay the costs of updating each version of the mandatory form and any system the Secretary of State uses to process the mandatory form.
(d) If a person completes with, or attaches to, a form described in paragraph (a) or (b) of this subsection information written in a language other than English, the person shall submit a reasonably authenticated English translation of the information along with the form.
(4) A certificate of existence required for a foreign corporation may be written in a language other than English if a reasonably authenticated English translation accompanies the certificate. [1987 c.52 § 4; 1989 c.1040 § 3; 1999 c.486 § 5; 2013 c.159 § 2; 2017 c.705 9,9a; 2019 c.597 § 2]