A full record shall be kept by every court in this state of every case in which a person is charged with violation of any provision of this chapter, and an abstract of the record shall be sent by the court to the administrator within ten (10) days of the time when the case is disposed of. The abstract shall be made upon forms prepared by the administrator and shall include all necessary information as to the parties to the cause; the nature of the offense; the date of the hearing; the plea; the decision; the judgment and result; and every abstract shall be certified by the clerk of the court.