If, at the expiration of four (4) months after a general election, or an appointment of clerks, such bonds have not been received by the office of the county clerk, the office of the county clerk shall forthwith notify the judges of the fact. If the bond from any cause was not taken, the judge may cause the same to be taken at the next or any subsequent term. If the bond was taken, and the original transmitted, but not received, the judge presiding at the first term after receiving the notice from the office of the county clerk shall direct the clerk to make a certified copy of the same from the records of the office, and transmit it to the office of the county clerk, who shall forthwith acknowledge the receipt of the same, in writing, addressed to the clerk.