(a) Any order of the board affecting the classification, role and scope, and program of any institution of higher education may be entered only after:
(1) a written factual report and recommendations from the commissioner of higher education covering the matter to be acted on have been received by the board and distributed to the governing board and the administrative head of the affected institution;
(2) the question has been placed upon the agenda for a regularly-scheduled quarterly meeting; and
(3) the governing board of the affected institution has had an opportunity to be heard.
(b) Notice of the board’s action shall be given in writing to the governing board concerned not later than four months preceding the fall term in which the change is to take effect.