(a) In a form prescribed by the department, the department shall maintain for each application an application log that tracks the application from the date of its submission.
(b) The application log must contain at least the following information:
(1) the names of the applicant and related parties;
(2) the physical location of the development, including the relevant region of the state;
(3) the amount of housing tax credits requested for allocation by the department to the applicant;
(4) any set-aside category under which the application is filed;
(5) the score of the application in each scoring category adopted by the department under the qualified allocation plan;
(6) any decision made by the department or board regarding the application, including the department’s decision regarding whether to underwrite the application and the board’s decision regarding whether to allocate housing tax credits to the development;
(7) the names of persons making the decisions described by Subdivision (6), including the names of department staff scoring and underwriting the application, to be recorded next to the description of the applicable decision;
(8) the amount of housing tax credits allocated to the development; and
(9) a dated record and summary of any contact between the department staff, the board, and the applicant or any related parties.