Utah Code 63G-2-208. Public repository of legislative email
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(1) As used in this section, “repository” means the repository of email described in Subsection (2) .
Terms Used In Utah Code 63G-2-208
- Controlled record: means a record containing data on individuals that is controlled as provided by Section
63G-2-304 . See Utah Code 63G-2-103 - Record: means a book, letter, document, paper, map, plan, photograph, film, card, tape, recording, electronic data, or other documentary material regardless of physical form or characteristics:(25)(a)(i) that is prepared, owned, received, or retained by a governmental entity or political subdivision; and(25)(a)(ii) where all of the information in the original is reproducible by photocopy or other mechanical or electronic means. See Utah Code 63G-2-103(2)(2)(a) On or before January 1, 2014, the Legislature shall post on its website a publicly accessible repository containing email that legislators transfer to it as provided in this section.(2)(b) The repository shall be searchable by sender, receiver, and subject.(3) A legislator may transfer to the repository an email that the legislator sent or received.(4) An email in the repository may be removed from the repository if:(4)(a) the email was accidentally transferred to the repository;(4)(b) it is determined that the email is not a record or that the email is a private, protected, or controlled record;(4)(c) the email is deleted pursuant to the Legislature’s record retention policy; or(4)(d) for an email that is not removed from the repository earlier under Subsection
(4)(a) ,(b) , or(c) , at least two years have passed after the day the legislator first sent or received the email.(5) A legislator’s failure to transfer an email to the repository does not alone mean that the email is a private, protected, or controlled record.