Utah Code 63G-6a-1206.3. Auditing of books of contractor or subcontractor
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(1) A procurement officer or an audit entity under contract with the procurement unit may audit the books and records of a contractor or subcontractor.
Terms Used In Utah Code 63G-6a-1206.3
- Contract: A legal written agreement that becomes binding when signed.
- Contract: means an agreement for a procurement. See Utah Code 63G-6a-103
- Contractor: means a person who is awarded a contract with a procurement unit. See Utah Code 63G-6a-103
- Procurement: means the acquisition of a procurement item through an expenditure of public funds, or an agreement to expend public funds, including an acquisition through a public-private partnership. See Utah Code 63G-6a-103
(2) An audit under Subsection (1):
(2)(a) is limited to the books and records that relate to the applicable contract or subcontract; and
(2)(b) may occur only at a reasonable time and place.
(3) A contractor shall maintain all books and records relating to a contract for six years after the day on which the contractor receives the final payment under the contract, or until all audits initiated under this section within the six-year period have been completed, whichever is later.
(4) A subcontractor shall maintain all books and records relating to a subcontract for six years after the day on which the subcontractor receives the final payment under the subcontract, or until all audits initiated under this section within the six-year period have been completed, whichever is later.