Terms Used In Utah Code > Title 63G > Chapter 6a > Part 3 - Chief Procurement Officer

• Board: means the Utah State Procurement Policy Board, created in Section 63G-6a-202. See Utah Code 63G-6a-103
• Chief procurement officer: means the individual appointed under Section 63A-2-102. See Utah Code 63G-6a-103
• Conducting procurement unit: means a procurement unit that conducts all aspects of a procurement:
       (10)(a) except:

            (10)(a)(i) reviewing a solicitation to verify that it is in proper form; and

            (10)(a)(ii) causing the publication of a notice of a solicitation; and
       (10)(b) including:

            (10)(b)(i) preparing any solicitation document;

            (10)(b)(ii) appointing an evaluation committee;

            (10)(b)(iii) conducting the evaluation process, except the process relating to scores calculated for costs of proposals;

            (10)(b)(iv) selecting and recommending the person to be awarded a contract;

            (10)(b)(v) negotiating the terms and conditions of a contract, subject to the issuing procurement unit's approval; and

            (10)(b)(vi) contract administration. See Utah Code 63G-6a-103
• Contract: A legal written agreement that becomes binding when signed.
• Contract: means an agreement for a procurement. See Utah Code 63G-6a-103
• Contract administration: means all functions, duties, and responsibilities associated with managing, overseeing, and carrying out a contract between a procurement unit and a contractor, including:
       (16)(a) implementing the contract;
       (16)(b) ensuring compliance with the contract terms and conditions by the conducting procurement unit and the contractor;
       (16)(c) executing change orders;
       (16)(d) processing contract amendments;
       (16)(e) resolving, to the extent practicable, contract disputes;
       (16)(f) curing contract errors and deficiencies;
       (16)(g) terminating a contract;
       (16)(h) measuring or evaluating completed work and contractor performance;
       (16)(i) computing payments under the contract; and
       (16)(j) closing out a contract. See Utah Code 63G-6a-103
• Contractor: means a person who is awarded a contract with a procurement unit. See Utah Code 63G-6a-103
• Division: means the Division of Purchasing and General Services, created in Section 63A-2-101. See Utah Code 63G-6a-103
• Executive branch procurement unit: means a department, division, office, bureau, agency, or other organization within the state executive branch. See Utah Code 63G-6a-103
• Independent procurement unit: means :
       (39)(a)

            (39)(a)(i) a legislative procurement unit;

            (39)(a)(ii) a judicial branch procurement unit;

            (39)(a)(iii) an educational procurement unit;

            (39)(a)(iv) a local government procurement unit;

            (39)(a)(v) a conservation district;

            (39)(a)(vi) a local building authority;

            (39)(a)(vii) a special district;

            (39)(a)(viii) a public corporation;

            (39)(a)(ix) a special service district; or

            (39)(a)(x) the Utah Communications Authority, established in Section 63H-7a-201;
       (39)(b) the facilities division, but only to the extent of the procurement authority provided under Title 63A, Chapter 5b, Administration of State Facilities;
       (39)(c) the attorney general, but only to the extent of the procurement authority provided under Title 67, Chapter 5, Attorney General;
       (39)(d) the Department of Transportation, but only to the extent of the procurement authority provided under Title 72, Transportation Code;
       (39)(e) the Department of Health and Human Services, but only for the procurement of a human services procurement item; or
       (39)(f) any other executive branch department, division, office, or entity that has statutory procurement authority outside this chapter, but only to the extent of that statutory procurement authority. See Utah Code 63G-6a-103
• Issuing procurement unit: means a procurement unit that:
       (42)(a) reviews a solicitation to verify that it is in proper form;
       (42)(b) causes the notice of a solicitation to be published; and
       (42)(c) negotiates and approves the terms and conditions of a contract. See Utah Code 63G-6a-103
• Oversight: Committee review of the activities of a Federal agency or program.
• Person: means :
       (24)(a) an individual;
       (24)(b) an association;
       (24)(c) an institution;
       (24)(d) a corporation;
       (24)(e) a company;
       (24)(f) a trust;
       (24)(g) a limited liability company;
       (24)(h) a partnership;
       (24)(i) a political subdivision;
       (24)(j) a government office, department, division, bureau, or other body of government; and
       (24)(k) any other organization or entity. See Utah Code 68-3-12.5
• Process: means a writ or summons issued in the course of a judicial proceeding. See Utah Code 68-3-12.5
• Procurement: means the acquisition of a procurement item through an expenditure of public funds, or an agreement to expend public funds, including an acquisition through a public-private partnership. See Utah Code 63G-6a-103
• Procurement item: means an item of personal property, a technology, a service, or a construction project. See Utah Code 63G-6a-103
• Protest officer: means :
       (61)(a) for the division or an independent procurement unit:

            (61)(a)(i) the procurement official;

            (61)(a)(ii) the procurement official's designee who is an employee of the procurement unit; or

            (61)(a)(iii) a person designated by rule made by the rulemaking authority; or
       (61)(b) for a procurement unit other than an independent procurement unit, the chief procurement officer or the chief procurement officer's designee who is an employee of the division . See Utah Code 63G-6a-103
• Public entity: means the state or any other government entity within the state that expends public funds. See Utah Code 63G-6a-103
• Public funds: means money, regardless of its source, including from the federal government, that is owned or held by a procurement unit. See Utah Code 63G-6a-103
• Rule: includes a policy or regulation adopted by the rulemaking authority, if adopting a policy or regulation is the method the rulemaking authority uses to adopt provisions that govern the applicable procurement unit. See Utah Code 63G-6a-103
• Rulemaking authority: means :
       (78)(a) for a legislative procurement unit, the Legislative Management Committee;
       (78)(b) for a judicial procurement unit, the Judicial Council;
       (78)(c)

            (78)(c)(i) only to the extent of the procurement authority expressly granted to the procurement unit by statute:

                 (78)(c)(i)(A) for the facilities division, the facilities division;

                 (78)(c)(i)(B) for the Office of the Attorney General, the attorney general;

                 (78)(c)(i)(C) for the Department of Transportation created in Section 72-1-201, the executive director of the Department of Transportation;

                 (78)(c)(i)(D) for the Department of Health and Human Services, the executive director of the Department of Health and Human Services; and

                 (78)(c)(i)(E) for any other executive branch department, division, office, or entity that has statutory procurement authority outside this chapter, the governing authority of the department, division, office, or entity; and

            (78)(c)(ii) for each other executive branch procurement unit, the board;
       (78)(d) for a local government procurement unit:

            (78)(d)(i) the governing body of the local government unit; or

            (78)(d)(ii) an individual or body designated by the local government procurement unit;
       (78)(e) for a school district or a public school, the board, except to the extent of a school district's own nonadministrative rules that do not conflict with the provisions of this chapter;
       (78)(f) for a state institution of higher education, the Utah Board of Higher Education;
       (78)(g) for the State Board of Education or the Utah Schools for the Deaf and the Blind, the State Board of Education;
       (78)(h) for a public transit district, the chief executive of the public transit district;
       (78)(i) for a special district other than a public transit district or for a special service district, the board, except to the extent that the board of trustees of the special district or the governing body of the special service district makes its own rules:

            (78)(i)(i) with respect to a subject addressed by board rules; or

            (78)(i)(ii) that are in addition to board rules;
       (78)(j) for the Utah Educational Savings Plan, created in Section 53B-8a-103, the Utah Board of Higher Education;
       (78)(k) for the School and Institutional Trust Lands Administration, created in Section 53C-1-201, the School and Institutional Trust Lands Board of Trustees;
       (78)(l) for the School and Institutional Trust Fund Office, created in Section 53D-1-201, the School and Institutional Trust Fund Board of Trustees;
       (78)(m) for the Utah Communications Authority, established in Section 63H-7a-201, the Utah Communications Authority board, created in Section 63H-7a-203; or
       (78)(n) for any other procurement unit, the board. See Utah Code 63G-6a-103
• Solicitation: means an invitation for bids, request for proposals, or request for statement of qualifications. See Utah Code 63G-6a-103
• Solicitation response: means :
       (84)(a) a bid submitted in response to an invitation for bids;
       (84)(b) a proposal submitted in response to a request for proposals; or
       (84)(c) a statement of qualifications submitted in response to a request for statement of qualifications. See Utah Code 63G-6a-103
• State: when applied to the different parts of the United States, includes a state, district, or territory of the United States. See Utah Code 68-3-12.5
• State cooperative contract: means a contract awarded by the division for and in behalf of all public entities. See Utah Code 63G-6a-103
• Technology: means the same as "information technology" as defined in Section 63A-16-102. See Utah Code 63G-6a-103
• Writing: includes :
       (48)(a) printing;
       (48)(b) handwriting; and
       (48)(c) information stored in an electronic or other medium if the information is retrievable in a perceivable format. See Utah Code 68-3-12.5