Virginia Code 46.2-1608: Maintenance and contents of records
A. Each licensee shall maintain a record of the receipt and sale of any vehicle. Such record shall be maintained at the licensee’s place of business. The record, at a minimum, shall contain:
Terms Used In Virginia Code 46.2-1608
- Licensee: means any person who is licensed or is required to be licensed under this chapter. See Virginia Code 46.2-1600
- Major component: means any one of the following subassemblies of a motor vehicle: (i) front clip assembly, consisting of the fenders, grille, hood, bumper, and related parts; (ii) engine; (iii) transmission; (iv) rear clip assembly, consisting of the quarter panels, floor panels, trunk lid, bumper, and related parts; (v) frame; (vi) air bags; and (vii) any door that displays a vehicle identification number. See Virginia Code 46.2-1600
- Salvage dealer: means any person who acquires any vehicle for the purpose of reselling any parts thereof or who acquires and sells any salvage vehicle as a unit except as permitted by subdivision B 2 of § Virginia Code 46.2-1600
- State: when applied to a part of the United States, includes any of the 50 states, the District of Columbia, the Commonwealth of Puerto Rico, Guam, the Northern Mariana Islands, and the United States Virgin Islands. See Virginia Code 1-245
- United States: includes the 50 states, the District of Columbia the Commonwealth of Puerto Rico, Guam, the Northern Mariana Islands and the United States Virgin Islands. See Virginia Code 1-255
- Vehicle: means every device in, on or by which any person or property is or may be transported or drawn on a highway, except personal delivery devices and devices moved by human power or used exclusively on stationary rails or tracks. See Virginia Code 46.2-100
1. A description of each vehicle sold, purchased, exchanged, or acquired by the licensee, including, but not limited to, the model, make, year of the vehicle as well as the vehicle’s title number with state of issuance and vehicle identification number;
2. The price paid for each vehicle;
3. The name and address of the seller from whom each vehicle is purchased, exchanged, or acquired and the name and address of the buyer to whom the vehicle is sold;
4. The date and hour the sale, purchase, exchange, or acquisition was made;
5. A photocopy of the seller’s and buyer’s driver’s license, state identification card, official United States military identification card, or any other form of personal identification with photograph;
6. For the sale of nonrepairable vehicles, a photocopy of the buyer’s business license if the buyer is authorized to purchase a vehicle under § 46.2-1602 or, if the buyer represents a third party authorized to purchase a vehicle under § 46.2-1602, then a photocopy of the third party’s business license and documentation that the buyer is authorized to act on behalf of that third party;
7. Digital photographs of the seller, the buyer, and the vehicle that is being sold, purchased, exchanged, or acquired through or from the licensee; and
8. The signature of the licensee, the seller, and the buyer as executed at the time of the sale, purchase, exchange, or acquisition of the vehicle by the licensee.
B. If any major component, as defined in § 46.2-1600, is sold, the salvage dealer shall provide, upon request of any law-enforcement official, the information required by this section as to the vehicle from which the part was taken.
C. The provisions of subdivisions A 5, 6, and 7 shall not apply to vehicles when the licensee maintains a photocopy or electronic copy of one of the documents set out in § 46.2-1206 or this chapter.
D. The provisions of this section shall not apply to salvage pools as defined in § 46.2-1600, except that salvage pools shall maintain a record of the receipt of any vehicle that contains (i) the date of receipt of the vehicle and its make, year, model, and identification number; (ii) the name and address of the person from whom it was acquired; (iii) the name and address of the buyer as well as (a) a photocopy of the buyer’s driver’s license, state identification card, official United States military identification card, or any other form of personal identification with photograph and (b) a photocopy of the buyer’s business license or, if the buyer represents a third party authorized to purchase the vehicle under § 46.2-1602, then a photocopy of the third party’s business license and documentation that the buyer is authorized to act on behalf of the third party; and (iv) the vehicle’s title number and state of issuance.
1979, c. 401, § 46.1-550.13; 1989, c. 727; 1992, c. 148; 2000, c. 123; 2010, c. 873; 2014, c. 58; 2015, cc. 33, 177.