Wisconsin Statutes 193.245 – Cooperative records
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Terms Used In Wisconsin Statutes 193.245
- Fiscal year: The fiscal year is the accounting period for the government. For the federal government, this begins on October 1 and ends on September 30. The fiscal year is designated by the calendar year in which it ends; for example, fiscal year 2006 begins on October 1, 2005 and ends on September 30, 2006.
- Following: when used by way of reference to any statute section, means the section next following that in which the reference is made. See Wisconsin Statutes 990.01
- Officers: when applied to corporations include directors and trustees. See Wisconsin Statutes 990.01
(1) A cooperative shall keep as permanent records minutes of all meetings of its members and of the board, a record of all actions taken by the members or the board without a meeting by a written unanimous consent in lieu of a meeting, and a record of all waivers of notices of meetings of the members and of the board.
(2) A cooperative shall maintain appropriate accounting records.
(3) A cooperative shall keep a copy of each of the following records at its principal office:
(a) Its articles, bylaws, and other governing instruments.
(c) A record of the names and addresses of its members, in a form that allows preparation of a list of members that is alphabetical and that shows each member’s address.
(d) The minutes of members’ meetings and records of all actions taken by members without a meeting by unanimous written consent in lieu of a meeting, for the past 3 years.
(e) All written communications within the past 3 years to members as a group or to any class of members as a group.
(f) A list of the names and business addresses of its current directors and officers.
(g) All financial statements prepared for periods ending during the last fiscal year.
(4) A cooperative shall maintain its records in written form or in another form capable of conversion into written form within a reasonable time.
(5) Except as otherwise provided under this section, the board may determine what records are appropriate for the purposes of the cooperative, the length of time records are to be retained, and, subject to s. 193.501 (4), policies relating to the confidentiality, disclosure, inspection and copying of the records of the cooperative. This subsection does not permit the board to withhold documents that are otherwise required to be disclosed by law.