Alaska Statutes 40.21.060 – Duties of chief executive officers of state agencies

The chief executive officer of each state agency shall

(1) make and preserve public records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency, and designed to furnish the information necessary to protect the legal and financial rights of the state and of persons directly affected by the agency’s activities;

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Terms Used In Alaska Statutes 40.21.060

archives: means
(A) the noncurrent records of a state agency or political subdivision of the state preserved, after appraisal, because of their value. See Alaska Statutes 40.21.150
department: means the Department of Education and Early Development. See Alaska Statutes 40.21.150
records center: means a records depository in the department for the storage and disposition of noncurrent records. See Alaska Statutes 40.21.150
state: means the State of Alaska unless applied to the different parts of the United States and in the latter case it includes the District of Columbia and the territories. See Alaska Statutes 01.10.060
state agency: means a department, office, agency, state board, commission, public corporation, or other organizational unit of or created under the executive branch of the state government. See Alaska Statutes 40.21.150

(2) establish and maintain an active, continuing program for the efficient management of the records of the agency under the procedures prescribed by the department, including effective controls over the creation, maintenance, and use of records in the conduct of current business;

(3) submit to the department, in accordance with the standards established by it, records retention schedules proposing the length of time which records having administrative, legal, or historical value shall be retained;

(4) apply the provisions of approved records retention schedules to ensure the orderly disposition of state records including transfer to a state records center;

(5) identify, segregate, and protect records vital to the continuing operation of an agency in the event of natural, man-made, or war-caused disaster;

(6) cooperate with the department in conducting surveys made by it under the provisions of this chapter;

(7) establish safeguards against unauthorized or unlawful removal or loss of state records;

(8) comply with the regulations, standards, and procedures relating to records management and archives established by the department;

(9) appoint a records officer who shall act as a liaison between the department and the agency on all matters relating to the records management program.

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