Terms Used In Arizona Laws > Title 41 > Chapter 23 > Article 3 - Source Selection and Contract Formation

• Appropriation: The provision of funds, through an annual appropriations act or a permanent law, for federal agencies to make payments out of the Treasury for specified purposes. The formal federal spending process consists of two sequential steps: authorization
• Business: means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture or other private legal entity. See Arizona Laws 41-2503
• Change order: means a written order that is signed by a procurement officer and that directs the contractor to make changes that the changes clause of the contract authorizes the procurement officer to order. See Arizona Laws 41-2503
• Construction services: means either of the following for construction-manager-at-risk, design-build and job-order-contracting project delivery methods:

  (a) Construction, excluding services, through the construction-manager-at-risk or job-order-contracting project delivery methods. See Arizona Laws 41-2503

• Contract: A legal written agreement that becomes binding when signed.
• Contract: means all types of state agreements, regardless of what they may be called, for the procurement of materials, services, construction, construction services or the disposal of materials. See Arizona Laws 41-2503
• Contract modification: means any written alteration in the terms and conditions of any contract accomplished by mutual action of the parties to the contract. See Arizona Laws 41-2503
• Contractor: means any person who has a contract with a state governmental unit. See Arizona Laws 41-2503
• Data: means documented information, regardless of form or characteristic. See Arizona Laws 41-2503
• Demonstration project: means a project in which a vendor supplies a service or material to this state for which the state does not pay but for which this state may be obligated to provide routine support such as utility cost and operating personnel. See Arizona Laws 41-2531
• Department: means the department of administration. See Arizona Laws 41-2503
• Designee: means a duly authorized representative of the director. See Arizona Laws 41-2503
• Director: means the director of the department of administration. See Arizona Laws 41-2503
• including: means not limited to and is not a term of exclusion. See Arizona Laws 1-215
• Invitation for bids: means all documents, whether attached or incorporated by reference, which are used for soliciting bids in accordance with the procedures prescribed in section 41-2533. See Arizona Laws 41-2531
• Job-order-contracting: means a project delivery method in which:

  (a) The contract is a requirements contract for indefinite quantities of construction. See Arizona Laws 41-2503

• Jurisdiction: (1) The legal authority of a court to hear and decide a case. Concurrent jurisdiction exists when two courts have simultaneous responsibility for the same case. (2) The geographic area over which the court has authority to decide cases.
• Lease: A contract transferring the use of property or occupancy of land, space, structures, or equipment in consideration of a payment (e.g., rent). ^{Source: OCC}
• Multistep sealed bidding: means a two phase process consisting of a technical first phase composed of one or more steps in which bidders submit unpriced technical offers to be evaluated by this state and a second phase in which those bidders whose technical offers are determined to be acceptable during the first phase have their price bids considered. See Arizona Laws 41-2531
• Paper: means newspaper, high grade office paper, fine paper, bond paper, offset paper, xerographic paper, duplicator paper and related types of cellulosic material containing not more than ten per cent by weight or volume of noncellulosic material such as laminates, binders, coatings or saturants. See Arizona Laws 41-2531
• Partnership: A voluntary contract between two or more persons to pool some or all of their assets into a business, with the agreement that there will be a proportional sharing of profits and losses.
• Person: means any corporation, business, individual, union, committee, club, other organization or group of individuals. See Arizona Laws 41-2503
• Post-consumer material: means a discard generated by a business or residence that has fulfilled its useful life. See Arizona Laws 41-2531
• Process: means a citation, writ or summons issued in the course of judicial proceedings. See Arizona Laws 1-215
• Purchase description: means the words used in a solicitation to describe the materials, services or construction for purchase and includes specifications attached to, or made a part of, the solicitation. See Arizona Laws 41-2531
• Purchasing agency: means any state governmental unit that is authorized by this chapter or rules adopted pursuant to this chapter, or by way of delegation from the director, to enter into contracts. See Arizona Laws 41-2503
• Request for information: means all documents issued to vendors for the sole purpose of seeking information about the availability in the commercial marketplace of materials or services. See Arizona Laws 41-2531
• Request for proposals: means all documents, whether attached or incorporated by reference, which are used for soliciting proposals in accordance with procedures prescribed in section 41-2534. See Arizona Laws 41-2531
• Responsive bidder: means a person who submits a bid which conforms in all material respects to the invitation for bids. See Arizona Laws 41-2531
• Subcontractor: means a person who contracts to perform work or render service to a contractor or to another subcontractor as a part of a contract with a state governmental unit. See Arizona Laws 41-2503
• United States: includes the District of Columbia and the territories. See Arizona Laws 1-215
• Unsolicited proposal: means a written proposal that is submitted on the initiative of the offeror for the purposes of obtaining a contract with this state and that is not in response to a formal or informal request from this state. See Arizona Laws 41-2531
• Wastepaper: means recyclable paper and paperboard, including high grade office paper, computer paper, fine paper, bond paper, offset paper, xerographic paper, duplicator paper and corrugated paper. See Arizona Laws 41-2531
• Writing: includes printing. See Arizona Laws 1-215