(1) Agency Responsibilities:
    (a) Any agency that produces a state publication in physical form should furnish to the Division, free-of-charge, 35 copies of that publication for deposit in the State Library’s collection and distribution by the Division to the depository libraries throughout the state. However, the Division reserves the right to request as many as 15 additional copies of each state publication. When fewer than 40 copies of a publication are printed, an agency is required to send two (2) copies, free-of-charge, to the Division for permanent inclusion in the State Library’s collection.
    (b) Any agency that produces a state publication in an electronic format shall provide the Division with electronic access to the publication. The agency shall notify the Division of the new publication or provide the file directly to the Division.
    (2) Agency Compliance:
    (a) Each agency shall designate a state publications liaison and notify the Division of the liaison’s name and contact information as specified in Section 257.05(2)(b), F.S.
    (b) Each liaison shall maintain a list of their agency’s publications and furnish that list to the Division as it is updated, or at least by December 31 of each year.
    (3) Division Responsibilities:
    (a) Upon receipt of an agency’s state publications, the Division shall make the record of those publications available through a centralized data base.
    (b) On a quarterly basis, the Division shall distribute the received publications to the designated depository libraries.
    (c) On a quarterly basis, the Division shall create a bibliography of those publications.
    (d) The Division shall compile an annual summary to inform the Governor and the Legislature of which agencies have furnished publications or other information, as required under Fl. Admin. Code R. 1B-6.0013(2)(b)
Rulemaking Authority 257.14 FS. Law Implemented 257.04, 257.05 FS. History-New 1-25-16.