Iowa Code 499C.2 – Records and documents — access
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1. A unit owners association, a unit owners association‘s designee, or a unit owners association’s management company shall make all of the following records and documents available to a unit owner or the unit owner’s authorized agent within ten business days of a request by the unit owner or the unit owner’s authorized agent:
a. The organizational documents for the common interest community, including all amendments.
b. The unit owners association’s bylaws, including all amendments.
c. The rules of the common interest community, including all amendments.
d. The minutes of the most recently held unit owners meeting, including any financial reports. The minutes must indicate the date, time, and place of the meeting, the names of all persons present at the meeting, each action taken at the meeting, and the results of each vote taken at the meeting.
e. The minutes of the most recently held executive board meeting, including any financial reports. The minutes must indicate the date, time, and place of the meeting, the names of all persons present at the meeting, each action taken at the meeting, and the results of each vote taken at the meeting.
Terms Used In Iowa Code 499C.2
- Bylaws: means the instruments, however denominated, that contain the procedures for conducting the affairs of a unit owners association or an executive board regardless of the form in which the association is organized, including any amendments to such instruments. See Iowa Code 499C.1
- Common interest community: includes a planned community, a cooperative under chapter 499A, and a horizontal property regime under chapter 499B. See Iowa Code 499C.1
- Executive board: means the body, regardless of name, designated in the declaration or bylaws to act on behalf of a unit owners association. See Iowa Code 499C.1
- following: when used by way of reference to a chapter or other part of a statute mean the next preceding or next following chapter or other part. See Iowa Code 4.1
- Internet: means the federated international system that is composed of allied electronic communication networks linked by telecommunication channels, that uses standardized protocols, and that facilitates electronic communication services, including but not limited to use of the world wide web; the transmission of electronic mail or messages; the transfer of files and data or other electronic information; and the transmission of voice, image, and video. See Iowa Code 4.1
- Unit: means a portion of a common interest community designated for separate ownership or occupancy or as otherwise defined in the statute under which the common interest community is organized, including but not limited to an apartment as defined in section 499B. See Iowa Code 499C.1
- Unit owner: means a declarant or other person that owns a unit, but does not include a person having an interest in a unit solely as security for an obligation. See Iowa Code 499C.1
- Unit owners association: means an association, regardless of name, organized as a for-profit or nonprofit corporation, trust, limited liability company, partnership, unincorporated association, or any other form of organization authorized by the laws of this state, the membership of which consists solely of unit owners except following termination of the common interest community, at which time the association shall consist of all former unit owners entitled to distributions of proceeds or their heirs, successors, or assigns. See Iowa Code 499C.1
2. A unit owners association, a unit owners association’s designee, or a unit owners association’s management company may make the records and documents under subsection 1 available to a unit owner or the unit owner’s authorized agent via any of the following methods:
a. Paper copy.
b. Electronically to an electronic mail address provided by the unit owner or the unit owner’s authorized agent.
c. By posting the records and documents to an internet site maintained by the unit owners association, the unit owners association’s designee, or the unit owners association’s management company to which the unit owner or the unit owner’s authorized agent has reasonable access.
3. A unit owners association, a unit owners association’s designee, or a unit owners association’s management company may charge a reasonable fee for all records and documents provided under this section. The fee shall not exceed the estimated cost of production or reproduction of the records or documents.