Kentucky Statutes 13A.270 – Public hearing and comments — Notice — Communication by e-mail regarding administrative regulations — When notification of regulations compiler required
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(1) (a) In addition to the public comment period required by paragraph (c) of this subsection, following publication in the Administrative Register of the text of an administrative regulation, the administrative body shall, unless authorized to cancel the hearing pursuant to subsection (7) of this section, hold a hearing, open to the public, on the administrative regulation.
(b) The public hearing for an:
1. Ordinary administrative regulation shall not be held before the twenty- first day or after the last workday of the month following the month in which the administrative regulation is published in the Administrative Register; or
2. Emergency administrative regulation shall not be held before the twenty- first day or after the last workday of the month in which the administrative regulation is published in the Administrative Register.
Nothing in this paragraph shall preclude the administrative body from holding additional public hearings in addition to the hearing mandated in subparagraph
1. or 2. of this paragraph.
(c) The administrative body shall accept written comments regarding the administrative regulation during the comment period. The comment period shall begin on the date the administrative regulation is filed with the regulations compiler and:
1. For an ordinary administrative regulation, shall run until 11:59 p.m. on the last day of the calendar month following the month in which the administrative regulation was published in the Administrative Register; or
2. For an emergency administrative regulation, shall run until 11:59 p.m. on the last day of the calendar month in which the administrative regulation is published in the Administrative Register.
(2) Each administrative regulation shall state:
(a) The place, time, and date of the scheduled public hearing; (b) The manner in which interested persons shall submit their:
1. Notification of attending the public hearing; and
2. Written comments;
(c) That notification of attending the public hearing shall be transmitted to the administrative body no later than five (5) workdays prior to the date of the scheduled public hearing;
(d) The deadline for submitting written comments regarding the administrative regulation in accordance with subsection (1)(c) of this section; and
(e) The name, position, mailing address, e-mail address, and telephone and facsimile numbers of the person to whom a notification and written comments
shall be transmitted.
(3) (a) A person who wishes to be notified that an administrative body has filed an administrative regulation shall:
1. Contact the administrative body by telephone or written letter to request that the administrative body send the information required by paragraph (c) or (d) of this subsection to the person; or
2. Complete an electronic registration form located on a centralized state government Web site developed and maintained by the Commonwealth Office of Technology.
(b) A registration submitted pursuant to paragraph (a) of this subsection shall:
1. Indicate whether the person wishes to receive notification regarding:
a. All administrative regulations promulgated by an administrative body; or
b. Each administrative regulation that relates to a specified subject area. The subject areas shall be provided by the administrative bodies and shall be listed on the centralized state government Web site in alphabetical order;
2. Include a request for the person to provide an e-mail address in order to receive regulatory information electronically;
3. Be valid for a period of four (4) years from the date the registration is submitted, or until the person submits a written request to be removed from the notification list, whichever occurs first; and
4. Be transmitted to the promulgating administrative body, if the registration was made through the centralized state government Web site. The collected e-mail addresses shall be used solely for the purposes of this subsection and shall not be sold, transferred, or otherwise made available to third parties, other than the promulgating administrative body.
(c) A copy of the administrative regulation as filed, and all attachments required by KRS § 13A.230(1), shall be e-mailed:
1. To every person who has:
a. Registered pursuant to paragraph (a) of this subsection; and
b. Provided an e-mail address as part of the registration request;
2. Within five (5) working days after the date the administrative regulation is filed with the Commission; and
3. With a request from the administrative body that affected individuals, businesses, or other entities submit written comments that identify the anticipated effects of the proposed administrative regulation.
(d) Within five (5) working days after the date the administrative regulation is filed with the Commission, the administrative body shall mail the following information to every person who has registered pursuant to paragraph (a) of this subsection but did not provide an e-mail address:
1. A cover letter from the administrative body requesting that affected individuals, businesses, or other entities submit written comments that identify the anticipated effects of the proposed administrative regulation;
2. A copy of the regulatory impact analysis required by KRS § 13A.240 completed in detail sufficient to put the individual on notice as to the specific contents of the administrative regulation, including all proposed amendments to the administrative regulation; and
3. A statement that a copy of the administrative regulation may be obtained from the Commission’s Web site, which can be accessed on-line through public libraries or any computer with Internet access. The Commission’s Web site address shall be included in the statement.
(e) An administrative body shall not be required to send a copy of an administrative regulation that was amended after comments in accordance with KRS § 13A.280 to persons who have registered pursuant to paragraph (a) of this subsection, unless the person requested a copy pursuant to KRS
13A.280(8).
(4) (a) If small business may be impacted by an administrative regulation, the administrative body shall e-mail a copy of the administrative regulation as filed, and all attachments required by KRS § 13A.230(1), to the chief executive officer of the Commission on Small Business Innovation and Advocacy within one (1) working day after the date the administrative regulation is filed with the Commission.
(b) The e-mail shall include a request from the administrative body that the Commission on Small Business Innovation and Advocacy review the administrative regulation in accordance with KRS § 11.202(1)(e) and submit its report or comments in accordance with the deadline established in subsection (1)(c) of this section. A copy of the report shall be filed with the regulations compiler.
(c) An administrative body shall not be required to send a copy of an administrative regulation that was amended after comments in accordance with KRS § 13A.280 to the Commission on Small Business Innovation and Advocacy, unless its chief executive officer requested a copy pursuant to KRS
13A.280(8).
(5) (a) If a local government may be impacted by an administrative regulation, the administrative body shall send, by e-mail if the local government has an e- mail address, a copy of the administrative regulation as filed and all attachments required by KRS § 13A.230(1) to each local government in the state within one (1) working day after the date the administrative regulation is filed with the Commission. If the local government does not have an e-mail address, the material shall not be sent.
(b) The e-mail shall include a request from the administrative body that the local government review the administrative regulation in the same manner as would the Commission on Small Business Innovation and Advocacy under KRS
11.202(1)(e), and submit its report or comments in accordance with the
deadline established in subsection (1)(c) of this section. A copy of the report or comments shall be filed with the regulations compiler.
(c) An administrative body shall not be required to send a copy of an administrative regulation that was amended after comments in accordance with KRS § 13A.280 to a local government, unless its contact person requested a copy pursuant to KRS § 13A.280(8).
(6) Persons desiring to be heard at the hearing shall notify the administrative body in writing as to their desire to appear and testify at the hearing not less than five (5) workdays before the scheduled date of the hearing.
(7) The administrative body shall immediately notify the regulations compiler by letter if:
(a) No written notice of intent to attend the public hearing is received by the administrative body at least five (5) workdays before the scheduled hearing, and it chooses to cancel the public hearing; and
(b) No written comments have been received by the close of the last day of the public comment period.
(8) (a) 1. Upon receipt from interested persons of their intent to attend a public hearing, the administrative body shall notify the regulations compiler by letter that the public hearing shall be held.
2. If the public hearing is held but no comments are received during the hearing, the administrative body shall notify the regulations compiler by letter that the public hearing was held and that no comments were received.
(b) Upon receipt of written comments, the administrative body shall notify the regulations compiler by letter that written comments have been received.
(9) If the notifications required by subsections (7) and (8) of this section are not received by the regulations compiler by close of business on the second workday of the calendar month following the end of the public comment period, the administrative regulation shall be deferred to the next regularly scheduled meeting of the subcommittee.
(10) The notifications required by subsections (7) and (8) of this section shall be made by letter. The letter may be sent by e-mail if the administrative body uses an electronic signature and letterhead for the e-mailed document.
(11) Every hearing shall be conducted in such a manner as to guarantee each person who wishes to offer comment a fair and reasonable opportunity to do so, whether or not such person has given the notice contemplated by subsection (6) of this section. No transcript need be taken of the hearing, unless a written request for a transcript is made, in which case the person requesting the transcript shall have the responsibility of paying for same. A recording may be made in lieu of a transcript under the same terms and conditions as a transcript. This section shall not preclude an administrative body from making a transcript or making a recording if it so desires.
(12) Nothing in this section shall be construed as requiring a separate hearing on each
administrative regulation. Administrative regulations may be grouped at the convenience of the administrative body for purposes of hearings required by this section.
Effective: June 29, 2021
History: Amended 2021 Ky. Acts ch. 7, sec. 9, effective February 2, 2021; and ch. 185, sec. 98, effective June 29, 2021. — Amended 2019 Ky. Acts ch. 192, sec. 5, effective June 27, 2019. — Amended 2016 Ky. Acts ch. 82, sec. 24, effective July 15, 2016. — Amended 2012 Ky. Acts ch. 138, sec. 11, effective July 12, 2012. — Amended 2006
Ky. Acts ch. 166, sec. 3, effective July 12, 2006. — Amended 2005 Ky. Acts ch. 100, sec. 15, effective June 20, 2005. — Amended 2004 Ky. Acts ch. 165, sec. 5, effective July 13, 2004. — Amended 2003 Ky. Acts ch. 89, sec. 13, effective June 24, 2003. — Amended 1996 Ky. Acts ch. 180, sec. 11, effective July 15, 1996. — Amended 1994
Ky. Acts ch. 410, sec. 19, effective July 15, 1994. — Amended 1988 Ky. Acts ch.
425, sec. 9, effective July 15, 1988. — Created 1984 Ky. Acts ch. 417, sec. 27, effective April 13, 1984.
Legislative Research Commission Note (6/29/2021). This statute was amended by 2021
Ky. Acts chs. 7 and 185, which do not appear to be in conflict and have been codified together.
Legislative Research Commission Note (6/20/2005). 2005 Ky. Acts chs. 11, 85, 95, 97,
98, 99, 123, and 181 instruct the Reviser of Statutes to correct statutory references to agencies and officers whose names have been changed in 2005 legislation confirming the reorganization of the executive branch. Such a correction has been made in this section.
Legislative Research Commission Note (7/13/2004). In subsection (1)(a) of this statute, a reference to “subsection (5) of this section” has been changed to read “subsection (7) of this section.” When the statute was amended in 2004 Ky. Acts ch. 165, sec. 5, the subsections were renumbered, but the reference to subsection (5) was not changed to conform. The Reviser of Statutes has made the conforming change under the authority of KRS § 7.136.
(b) The public hearing for an:
Terms Used In Kentucky Statutes 13A.270
- Administrative body: means each state board, bureau, cabinet, commission, department, authority, officer, or other entity, except the General Assembly and the Court of Justice, authorized by law to promulgate administrative regulations. See Kentucky Statutes 13A.010
- Administrative regulation: means each statement of general applicability promulgated by an administrative body that implements, interprets, or prescribes law or policy, or describes the organization, procedure, or practice requirements of any administrative body. See Kentucky Statutes 13A.010
- Commission: means the Legislative Research Commission. See Kentucky Statutes 13A.010
- Local government: means and includes a city, county, urban-county, charter county, consolidated local government, special district, or a quasi-governmental body authorized by the Kentucky Revised Statutes or a local ordinance. See Kentucky Statutes 13A.010
- Month: means calendar month. See Kentucky Statutes 446.010
- promulgated: means that an administrative regulation, or other document required to be filed by this chapter, has been submitted to the Commission in accordance with this chapter. See Kentucky Statutes 13A.010
- Proposed administrative regulation: means an administrative regulation that: (a) Has been filed by an administrative body. See Kentucky Statutes 13A.010
- Small business: means a business entity, including its affiliates, that: (a) Is independently owned and operated. See Kentucky Statutes 13A.010
- State: when applied to a part of the United States, includes territories, outlying possessions, and the District of Columbia. See Kentucky Statutes 446.010
- Statute: A law passed by a legislature.
- Subcommittee: means the Administrative Regulation Review Subcommittee of the Legislative Research Commission. See Kentucky Statutes 13A.010
- Testify: Answer questions in court.
- Transcript: A written, word-for-word record of what was said, either in a proceeding such as a trial or during some other conversation, as in a transcript of a hearing or oral deposition.
- Written comments: means comments submitted to the administrative body's contact person identified pursuant to KRS §. See Kentucky Statutes 13A.010
1. Ordinary administrative regulation shall not be held before the twenty- first day or after the last workday of the month following the month in which the administrative regulation is published in the Administrative Register; or
2. Emergency administrative regulation shall not be held before the twenty- first day or after the last workday of the month in which the administrative regulation is published in the Administrative Register.
Nothing in this paragraph shall preclude the administrative body from holding additional public hearings in addition to the hearing mandated in subparagraph
1. or 2. of this paragraph.
(c) The administrative body shall accept written comments regarding the administrative regulation during the comment period. The comment period shall begin on the date the administrative regulation is filed with the regulations compiler and:
1. For an ordinary administrative regulation, shall run until 11:59 p.m. on the last day of the calendar month following the month in which the administrative regulation was published in the Administrative Register; or
2. For an emergency administrative regulation, shall run until 11:59 p.m. on the last day of the calendar month in which the administrative regulation is published in the Administrative Register.
(2) Each administrative regulation shall state:
(a) The place, time, and date of the scheduled public hearing; (b) The manner in which interested persons shall submit their:
1. Notification of attending the public hearing; and
2. Written comments;
(c) That notification of attending the public hearing shall be transmitted to the administrative body no later than five (5) workdays prior to the date of the scheduled public hearing;
(d) The deadline for submitting written comments regarding the administrative regulation in accordance with subsection (1)(c) of this section; and
(e) The name, position, mailing address, e-mail address, and telephone and facsimile numbers of the person to whom a notification and written comments
shall be transmitted.
(3) (a) A person who wishes to be notified that an administrative body has filed an administrative regulation shall:
1. Contact the administrative body by telephone or written letter to request that the administrative body send the information required by paragraph (c) or (d) of this subsection to the person; or
2. Complete an electronic registration form located on a centralized state government Web site developed and maintained by the Commonwealth Office of Technology.
(b) A registration submitted pursuant to paragraph (a) of this subsection shall:
1. Indicate whether the person wishes to receive notification regarding:
a. All administrative regulations promulgated by an administrative body; or
b. Each administrative regulation that relates to a specified subject area. The subject areas shall be provided by the administrative bodies and shall be listed on the centralized state government Web site in alphabetical order;
2. Include a request for the person to provide an e-mail address in order to receive regulatory information electronically;
3. Be valid for a period of four (4) years from the date the registration is submitted, or until the person submits a written request to be removed from the notification list, whichever occurs first; and
4. Be transmitted to the promulgating administrative body, if the registration was made through the centralized state government Web site. The collected e-mail addresses shall be used solely for the purposes of this subsection and shall not be sold, transferred, or otherwise made available to third parties, other than the promulgating administrative body.
(c) A copy of the administrative regulation as filed, and all attachments required by KRS § 13A.230(1), shall be e-mailed:
1. To every person who has:
a. Registered pursuant to paragraph (a) of this subsection; and
b. Provided an e-mail address as part of the registration request;
2. Within five (5) working days after the date the administrative regulation is filed with the Commission; and
3. With a request from the administrative body that affected individuals, businesses, or other entities submit written comments that identify the anticipated effects of the proposed administrative regulation.
(d) Within five (5) working days after the date the administrative regulation is filed with the Commission, the administrative body shall mail the following information to every person who has registered pursuant to paragraph (a) of this subsection but did not provide an e-mail address:
1. A cover letter from the administrative body requesting that affected individuals, businesses, or other entities submit written comments that identify the anticipated effects of the proposed administrative regulation;
2. A copy of the regulatory impact analysis required by KRS § 13A.240 completed in detail sufficient to put the individual on notice as to the specific contents of the administrative regulation, including all proposed amendments to the administrative regulation; and
3. A statement that a copy of the administrative regulation may be obtained from the Commission’s Web site, which can be accessed on-line through public libraries or any computer with Internet access. The Commission’s Web site address shall be included in the statement.
(e) An administrative body shall not be required to send a copy of an administrative regulation that was amended after comments in accordance with KRS § 13A.280 to persons who have registered pursuant to paragraph (a) of this subsection, unless the person requested a copy pursuant to KRS
13A.280(8).
(4) (a) If small business may be impacted by an administrative regulation, the administrative body shall e-mail a copy of the administrative regulation as filed, and all attachments required by KRS § 13A.230(1), to the chief executive officer of the Commission on Small Business Innovation and Advocacy within one (1) working day after the date the administrative regulation is filed with the Commission.
(b) The e-mail shall include a request from the administrative body that the Commission on Small Business Innovation and Advocacy review the administrative regulation in accordance with KRS § 11.202(1)(e) and submit its report or comments in accordance with the deadline established in subsection (1)(c) of this section. A copy of the report shall be filed with the regulations compiler.
(c) An administrative body shall not be required to send a copy of an administrative regulation that was amended after comments in accordance with KRS § 13A.280 to the Commission on Small Business Innovation and Advocacy, unless its chief executive officer requested a copy pursuant to KRS
13A.280(8).
(5) (a) If a local government may be impacted by an administrative regulation, the administrative body shall send, by e-mail if the local government has an e- mail address, a copy of the administrative regulation as filed and all attachments required by KRS § 13A.230(1) to each local government in the state within one (1) working day after the date the administrative regulation is filed with the Commission. If the local government does not have an e-mail address, the material shall not be sent.
(b) The e-mail shall include a request from the administrative body that the local government review the administrative regulation in the same manner as would the Commission on Small Business Innovation and Advocacy under KRS
11.202(1)(e), and submit its report or comments in accordance with the
deadline established in subsection (1)(c) of this section. A copy of the report or comments shall be filed with the regulations compiler.
(c) An administrative body shall not be required to send a copy of an administrative regulation that was amended after comments in accordance with KRS § 13A.280 to a local government, unless its contact person requested a copy pursuant to KRS § 13A.280(8).
(6) Persons desiring to be heard at the hearing shall notify the administrative body in writing as to their desire to appear and testify at the hearing not less than five (5) workdays before the scheduled date of the hearing.
(7) The administrative body shall immediately notify the regulations compiler by letter if:
(a) No written notice of intent to attend the public hearing is received by the administrative body at least five (5) workdays before the scheduled hearing, and it chooses to cancel the public hearing; and
(b) No written comments have been received by the close of the last day of the public comment period.
(8) (a) 1. Upon receipt from interested persons of their intent to attend a public hearing, the administrative body shall notify the regulations compiler by letter that the public hearing shall be held.
2. If the public hearing is held but no comments are received during the hearing, the administrative body shall notify the regulations compiler by letter that the public hearing was held and that no comments were received.
(b) Upon receipt of written comments, the administrative body shall notify the regulations compiler by letter that written comments have been received.
(9) If the notifications required by subsections (7) and (8) of this section are not received by the regulations compiler by close of business on the second workday of the calendar month following the end of the public comment period, the administrative regulation shall be deferred to the next regularly scheduled meeting of the subcommittee.
(10) The notifications required by subsections (7) and (8) of this section shall be made by letter. The letter may be sent by e-mail if the administrative body uses an electronic signature and letterhead for the e-mailed document.
(11) Every hearing shall be conducted in such a manner as to guarantee each person who wishes to offer comment a fair and reasonable opportunity to do so, whether or not such person has given the notice contemplated by subsection (6) of this section. No transcript need be taken of the hearing, unless a written request for a transcript is made, in which case the person requesting the transcript shall have the responsibility of paying for same. A recording may be made in lieu of a transcript under the same terms and conditions as a transcript. This section shall not preclude an administrative body from making a transcript or making a recording if it so desires.
(12) Nothing in this section shall be construed as requiring a separate hearing on each
administrative regulation. Administrative regulations may be grouped at the convenience of the administrative body for purposes of hearings required by this section.
Effective: June 29, 2021
History: Amended 2021 Ky. Acts ch. 7, sec. 9, effective February 2, 2021; and ch. 185, sec. 98, effective June 29, 2021. — Amended 2019 Ky. Acts ch. 192, sec. 5, effective June 27, 2019. — Amended 2016 Ky. Acts ch. 82, sec. 24, effective July 15, 2016. — Amended 2012 Ky. Acts ch. 138, sec. 11, effective July 12, 2012. — Amended 2006
Ky. Acts ch. 166, sec. 3, effective July 12, 2006. — Amended 2005 Ky. Acts ch. 100, sec. 15, effective June 20, 2005. — Amended 2004 Ky. Acts ch. 165, sec. 5, effective July 13, 2004. — Amended 2003 Ky. Acts ch. 89, sec. 13, effective June 24, 2003. — Amended 1996 Ky. Acts ch. 180, sec. 11, effective July 15, 1996. — Amended 1994
Ky. Acts ch. 410, sec. 19, effective July 15, 1994. — Amended 1988 Ky. Acts ch.
425, sec. 9, effective July 15, 1988. — Created 1984 Ky. Acts ch. 417, sec. 27, effective April 13, 1984.
Legislative Research Commission Note (6/29/2021). This statute was amended by 2021
Ky. Acts chs. 7 and 185, which do not appear to be in conflict and have been codified together.
Legislative Research Commission Note (6/20/2005). 2005 Ky. Acts chs. 11, 85, 95, 97,
98, 99, 123, and 181 instruct the Reviser of Statutes to correct statutory references to agencies and officers whose names have been changed in 2005 legislation confirming the reorganization of the executive branch. Such a correction has been made in this section.
Legislative Research Commission Note (7/13/2004). In subsection (1)(a) of this statute, a reference to “subsection (5) of this section” has been changed to read “subsection (7) of this section.” When the statute was amended in 2004 Ky. Acts ch. 165, sec. 5, the subsections were renumbered, but the reference to subsection (5) was not changed to conform. The Reviser of Statutes has made the conforming change under the authority of KRS § 7.136.