New Mexico Statutes 14-2-6. Definitions
As used in the Inspection of Public Records Act:
Terms Used In New Mexico Statutes 14-2-6
- Corporation: A legal entity owned by the holders of shares of stock that have been issued, and that can own, receive, and transfer property, and carry on business in its own name.
- Partnership: A voluntary contract between two or more persons to pool some or all of their assets into a business, with the agreement that there will be a proportional sharing of profits and losses.
A. “custodian” means any person responsible for the maintenance, care or keeping of a public body’s public records, regardless of whether the records are in that person’s actual physical custody and control;
B. “file format” means the internal structure of an electronic file that defines the way it is stored and used;
C. “information technology systems” means computer hardware, storage media, networking equipment, physical devices, infrastructure, processes and code, firmware, software and ancillary products and services, including:
(1) systems design and analysis;
(2) development or modification of hardware or solutions used to create, process, store, secure or exchange electronic data;
(3) information storage and retrieval systems;
(4) voice, radio, video and data communication systems; (5) network, hosting and cloud-based systems;
(6) simulation and testing;
(7) interactions between a user and an information system; and
(8) user and system credentials;
D. “inspect” means to review all public records that are not excluded in Section 14- 2-1 NMSA 1978;
E. “person” means any individual, corporation, partnership, firm, association or entity;
F. “protected personal identifier information” means: (1) all but the last four digits of a:
(a) taxpayer identification number; (b) financial account number;
(c) credit or debit card number; or
(d) driver’s license number;
(2) all but the year of a person’s date of birth; (3) a social security number; and
(4) with regard to a nonelected employee of a public body in the context of the person’s employment, the employee’s nonbusiness home street address, but not the city, state or zip code;
G. “public body” means the executive, legislative and judicial branches of state and local governments and all advisory boards, commissions, committees, agencies or entities created by the constitution or any branch of government that receives any public funding, including political subdivisions, special taxing districts, school districts and institutions of higher education;
H. “public records” means all documents, papers, letters, books, maps, tapes, photographs, recordings and other materials, regardless of physical form or characteristics, that are used, created, received, maintained or held by or on behalf of any public body and relate to public business, whether or not the records are required by law to be created or maintained; and
I. “trade secret” means trade secret as defined in Subsection D of Section 57-3A-2 N.M. Stat. Ann..