Ohio Code 5312.07 – Examination of books and records
(A) Unless otherwise prohibited by this section, any owner may examine and copy the books, records, and minutes of the owners association that division (C) of section 5312.06 of the Revised Code describes, pursuant to reasonable standards set forth in the declaration, bylaws, or rules the board promulgates. The standards may include, but are not limited to, standards governing the type of documents that are subject to examination and copying, the times and locations at which those documents may be examined or copied, and the specification of a reasonable fee for copying the documents.
Terms Used In Ohio Code 5312.07
- Bylaws: means an instrument filed with the declaration that provides for the operation of the owners association. See Ohio Code 5312.01
- Contract: A legal written agreement that becomes binding when signed.
- Declaration: means an instrument a property owner executes and records to declare that the property is a planned community subject to the provisions of this chapter. See Ohio Code 5312.01
- Litigation: A case, controversy, or lawsuit. Participants (plaintiffs and defendants) in lawsuits are called litigants.
- Owner: means a person who owns a lot in a planned community. See Ohio Code 5312.01
- Owners association: means an organization that is comprised of owners of lots in a planned community and that is responsible for the administrative governance, maintenance, and upkeep of the planned community. See Ohio Code 5312.01
- state: means the state of Ohio. See Ohio Code 1.59
(B) Unless approved by the board of directors, an owner may not examine or copy any books, records, or minutes that meet either of the following conditions:
(1) Date back more than five years prior to the date of the request;
(2) Contain any of the following:
(a) Information that pertains to property-related personnel matters;
(b) Communications with legal counsel or attorney work product pertaining to potential, threatened or pending litigation, or other property-related matters;
(c) Information that pertains to contracts or transactions currently under negotiation, or information that is contained in a contract or other agreement containing confidentiality requirements and that is subject to those requirements;
(d) Information that relates to the enforcement of the declaration, bylaws, or rules of the owners association against other owners;
(e) Information, the disclosure of which is prohibited by state or federal law.
Last updated June 29, 2022 at 2:34 PM