Every probate clerk shall, within thirty (30) days after the granting of letters testamentary or letters of administration upon any estate, notify the tax administrator of the name of the decedent, the name and address of the executor, administrator, or trustee appointed, and the amount of the bond required by the court; and shall also furnish upon request certified copies of documents and any further information from the records and files of his or her office in regard to the estate that the tax administrator may from time to time require.