(1) Except as otherwise provided for a charter school in Section 52-4-209, a public body may conduct a meeting that some or all members of the public body attend through an electronic video, audio, or both video and audio connection, in accordance with this section.
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Terms Used In Utah Code 52-4-207

  • Anchor location: means :
         (1)(a) the physical location where the public body conducting an electronic meeting under Section 52-4-207 normally conducts meetings of the public body; or
         (1)(b) a location other than the location described in Subsection (1)(a) that is reasonably as accessible to the public as the location described in Subsection (1)(a). See Utah Code 52-4-103
  • Electronic meeting: means a meeting that some or all public body members attend through an electronic video, audio, or both video and audio connection, as provided in Section 52-4-207. See Utah Code 52-4-103
  • Land: includes :
         (18)(a) land;
         (18)(b) a tenement;
         (18)(c) a hereditament;
         (18)(d) a water right;
         (18)(e) a possessory right; and
         (18)(f) a claim. See Utah Code 68-3-12.5
  • Meeting: means a gathering:
         (5)(a) of a public body or specified body;
         (5)(b) with a quorum present; and
         (5)(c) that is convened:
              (5)(c)(i) by an individual:
                   (5)(c)(i)(A) with authority to convene the public body or specified body; and
                   (5)(c)(i)(B) following the process provided by law for convening the public body or specified body; and
              (5)(c)(ii) for the express purpose of acting as a public body or specified body to:
                   (5)(c)(ii)(A) receive public comment about a relevant matter;
                   (5)(c)(ii)(B) deliberate about a relevant matter; or
                   (5)(c)(ii)(C) take action upon a relevant matter. See Utah Code 52-4-103
  • Participate: means the ability to communicate with all of the members of a public body, either verbally or electronically, so that each member of the public body can hear or observe the communication. See Utah Code 52-4-103
  • Person: means :
         (24)(a) an individual;
         (24)(b) an association;
         (24)(c) an institution;
         (24)(d) a corporation;
         (24)(e) a company;
         (24)(f) a trust;
         (24)(g) a limited liability company;
         (24)(h) a partnership;
         (24)(i) a political subdivision;
         (24)(j) a government office, department, division, bureau, or other body of government; and
         (24)(k) any other organization or entity. See Utah Code 68-3-12.5
  • Public body: includes :
              (7)(b)(i) an interlocal entity or joint or cooperative undertaking, as those terms are defined in Section 11-13-103, except for the Water District Water Development Council created pursuant to Section 11-13-228;
              (7)(b)(ii) a governmental nonprofit corporation as that term is defined in Section 11-13a-102;
              (7)(b)(iii) the Utah Independent Redistricting Commission; and
              (7)(b)(iv) a project entity, as that term is defined in Section 11-13-103. See Utah Code 52-4-103
  • Quorum: The number of legislators that must be present to do business.
  • Quorum: means a simple majority of the membership of a public body, unless otherwise defined by applicable law. See Utah Code 52-4-103
  • Recording: means an audio, or an audio and video, record of the proceedings of a meeting that can be used to review the proceedings of the meeting. See Utah Code 52-4-103
(2)

     (2)(a) A public body may not hold an electronic meeting unless the public body has adopted a resolution, rule, or ordinance governing the use of electronic meetings.
     (2)(b) A resolution, rule, or ordinance described in Subsection (2)(a) that governs an electronic meeting shall establish the conditions under which a remote member is included in calculating a quorum.
     (2)(c) A resolution, rule, or ordinance described in Subsection (2)(a) may:

          (2)(c)(i) prohibit or limit electronic meetings based on budget, public policy, or logistical considerations;
          (2)(c)(ii) require a quorum of the public body to:

               (2)(c)(ii)(A) be present at a single anchor location for the meeting; and
               (2)(c)(ii)(B) vote to approve establishment of an electronic meeting in order to include other members of the public body through an electronic video, audio, or both video and audio connection;
          (2)(c)(iii) require a request for an electronic meeting to be made by a member of a public body up to three days prior to the meeting to allow for arrangements to be made for the electronic meeting;
          (2)(c)(iv) restrict the number of separate connections for members of the public body that are allowed for an electronic meeting based on available equipment capability;
          (2)(c)(v) if the public body is statutorily authorized to allow a member of the public body to act by proxy, establish the conditions under which a member may vote or take other action by proxy;
          (2)(c)(vi) provide a procedure for recording votes of members, including defining circumstances under which a roll call vote is required; or
          (2)(c)(vii) establish other procedures, limitations, or conditions governing electronic meetings not in conflict with this section.
(3) A public body that conducts an electronic meeting shall:

     (3)(a) give public notice of the electronic meeting in accordance with Section 52-4-202; and
     (3)(b) except as otherwise provided in a rule of the Legislature applicable to the public body, at least 24 hours before the electronic meeting is scheduled to begin, provide each member of the public body a description of how to connect to the meeting.
(4)

     (4)(a) Except as provided in Subsection (5), a public body that conducts an electronic meeting shall provide space and facilities at an anchor location for members of the public to attend the open portions of the meeting.
     (4)(b) A public body that conducts an electronic meeting may provide means by which members of the public may participate remotely by electronic means.
(5) Subsection (4)(a) does not apply to an electronic meeting if:

     (5)(a)

          (5)(a)(i) the chair of the public body determines that:

               (5)(a)(i)(A) conducting the meeting as provided in Subsection (4)(a) presents a substantial risk to the health or safety of those present or who would otherwise be present at the anchor location; or
               (5)(a)(i)(B) the location where the public body would normally meet has been ordered closed to the public for health or safety reasons; and
          (5)(a)(ii) the public notice for the meeting includes:

               (5)(a)(ii)(A) a statement describing the chair’s determination under Subsection (5)(a)(i);
               (5)(a)(ii)(B) a summary of the facts upon which the chair’s determination is based; and
               (5)(a)(ii)(C) information on how a member of the public may participate in the meeting remotely by electronic means;
     (5)(b)

          (5)(b)(i) during the course of the electronic meeting, the chair:

               (5)(b)(i)(A) determines that continuing to conduct the electronic meeting as provided in Subsection (4)(a) presents a substantial risk to the health or safety of those present at the anchor location; and
               (5)(b)(i)(B) announces during the electronic meeting the chair’s determination under Subsection (5)(b)(i)(A) and states a summary of the facts upon which the determination is made; and
          (5)(b)(ii) in conducting the electronic meeting, the public body has provided means by which members of the public who are not physically present at the anchor location may participate in the electronic meeting remotely by electronic means;
     (5)(c)

          (5)(c)(i) the public body is a special district board of trustees established under Title 17B, Chapter 1, Part 3, Board of Trustees;
          (5)(c)(ii) the board of trustees’ membership consists of:

               (5)(c)(ii)(A) at least two members who are elected or appointed to the board as owners of land, or as an agent or officer of the owners of land, under the criteria described in Subsection 17B-1-302(2)(b); or
               (5)(c)(ii)(B) at least one member who is elected or appointed to the board as an owner of land, or as an agent or officer of the owner of land, under the criteria described in Subsection 17B-1-302(3)(b)(ii);
          (5)(c)(iii) the public notice required under Subsection 52-4-202(3)(a) for the electronic meeting includes information on how a member of the public may participate in the meeting remotely by electronic means; and
          (5)(c)(iv) the board of trustees allows members of the public to participate in the meeting remotely by electronic means;
     (5)(d)

          (5)(d)(i) the public body is a special service district administrative control board established under Title 17D, Chapter 1, Part 3, Administrative Control Board;
          (5)(d)(ii) the administrative control board’s membership consists of:

               (5)(d)(ii)(A) at least one member who is elected or appointed to the board as an owner of land, or as an agent or officer of the owner of land, under the criteria described in Subsection 17D-1-304(1)(a)(iii)(A) or (B), as applicable; or
               (5)(d)(ii)(B) members that qualify for election or appointment to the board because the owners of real property in the special service district meet or exceed the threshold percentage described in Subsection 17D-1-304(1)(b)(i);
          (5)(d)(iii) the public notice required under Subsection 52-4-202(3)(a) for the electronic meeting includes information on how a member of the public may participate in the meeting remotely by electronic means; and
          (5)(d)(iv) the administrative control board allows members of the public to participate in the meeting remotely by electronic means; or
     (5)(e) all public body members attend the meeting remotely through an electronic video, audio, or both video and audio connection, unless the public body receives a written request, at least 12 hours before the scheduled meeting time, to provide for an anchor location for members of the public to attend in person the open portions of the meeting.
(6) A determination under Subsection (5)(a)(i) expires 30 days after the day on which the chair of the public body makes the determination.
(7) Compliance with the provisions of this section by a public body constitutes full and complete compliance by the public body with the corresponding provisions of Sections 52-4-201 and 52-4-202.
(8) Unless a public body adopts a resolution, rule, or ordinance described in Subsection (2)(c)(v), a public body that is conducting an electronic meeting may not allow a member to vote or otherwise act by proxy.

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