West Virginia Code 18B-9A-5 – Compensation planning and review committee established; membership; meetings; powers and duties
(a) Pursuant to the rule authorized in section seven of this article, the commission and council jointly shall establish and maintain a compensation planning and review committee.
Terms Used In West Virginia Code 18B-9A-5
- Chancellor: means the Chancellor for Higher Education where the context refers to a function of the Higher Education Policy Commission. See West Virginia Code 18B-1-2
- Classification system: means the process by which jobs, job titles, career ladders and assignment to pay grades are determined. See West Virginia Code 18B-9A-2
- commission: means the commission created by §. See West Virginia Code 18B-1-2
- Council: means the West Virginia Council for Community and Technical College Education created by §. See West Virginia Code 18B-1-2
- employee: means a regular full-time or regular part-time employee of an organization who: (i) does not meet the duties test for exempt status under the provisions of the Fair Labor Standards Act. See West Virginia Code 18B-9A-2
- Job: means the total collection of tasks, duties and responsibilities assigned to one or more individuals whose work is of the same nature and level. See West Virginia Code 18B-9A-2
- Job family: means a group of jobs having the same nature of work, but requiring different levels of skill, effort, responsibility or working conditions. See West Virginia Code 18B-9A-2
- Organization: means the commission, the council, an agency or entity under the respective jurisdiction of the commission or the council or a state institution of higher education as defined in section two, article one of this chapter. See West Virginia Code 18B-9A-2
- Pay grade: means the level to which a job is assigned within a job worth hierarchy as a result of job evaluation. See West Virginia Code 18B-9A-2
- Quorum: The number of legislators that must be present to do business.
(b) Within the guidelines established in this article and articles seven, eight and nine of this chapter, the committee shall manage all aspects of compensation planning and review that the commission and council jointly delegate to it.
The rule shall contain the following requirements related to the compensation planning and review committee:
(1) A systematic method for appointing committee members who are representative of all the higher education organizations and affected constituent groups, including specifically providing for membership selections to be made from nominations from these higher education organizations and affected constituent groups; and
(2) A requirement that an organization may have no more than two members serving on the committee at any time and the combined membership representing various groups or divisions within or affiliated with an organization in total may not constitute a majority of the membership; and
(3) A requirement that committee members serve staggered terms. One third of the initial appointments shall be for two years, one third for three years and one third for four years. Thereafter, the term is four years. A member may not serve more than four years consecutively.
(c) The committee shall meet at least quarterly and at other times at the call of the chair. A majority of the voting members serving on the committee at a given time constitutes a quorum for the purpose of conducting business.
(d) An institution may not have a majority of the committee members, and the combined membership representing various groups or divisions within or affiliated with an organization in total may not constitute a majority of the membership.
(e) The Compensation Planning and Review Committee has powers and duties related to classified employee compensation programs which include, but are not limited to, the following:
(1) Making annual recommendations for revisions in the system classified compensation plan, based on existing economic, budgetary and fiscal conditions or on market study data.
(2) Overseeing the annual internal market review;
(3) Meeting at least annually with the Job Classification Committee to discuss benchmark jobs to be included in salary surveys, market “hot jobs” that may require a temporary salary adjustment, results of job family reviews and assessment of current job titles within the classification system for market matches and other issues as the, Chancellor or chancellor’s designee, in consultation with the chancellors, determines to be appropriate; and
(4) Performing other duties as assigned by the commission and council or as necessary or expedient to maintain an effective classification and compensation system.
(f) The commission and council may allow the committee to collapse the three lowest pay grades into a single pay grade and provide for employees to be paid at rates appropriate to the highest of the three lowest pay grades.